NZAID

1
KOHA-PICD/HAF Flowchart Roles and Relations
Taxpayer
Programme Management Committee
PMC is accountable to NZAID, NZAID is
accountable to Taxpayer

• KOHA-PICD/HAF Administrators
• Claire-Louise McCurdy (KOHA-PICD) and Amanda
  Holdaway (HAF) should be the first point of
  contact for NGOs regarding KOHA/HAF
• Administrators work part-time on behalf of the
  PMC and are based in the CID office
• All applications, correspondence from NGOs to the
  PMC are directed through administrators
• Are not part of the decision making process

NZAID Semi-autonomous agency of the Ministry of
Foreign Affairs and Trade
All NGO KOHA/HAF applications are sent to
Administrators
KOHA/HAF Funding NGO community development and
humanitarian assistance funds (18m KOHA,
4.5m HAF)

• Programme Management Committee
• Communicate to NZAID what projects/programmes to
  fund and review
• Comprised of 4 elected NGO reps, 1 NZAID rep, 1
  NGO Disaster Relief Forum (NDRF) rep, and 1
  Independent Chair, as well as 2 administrators,
  Claire-Louise McCurdy and Amanda Holdaway
• Meet 6 times/year to decide who receives KOHA/HAF
  funds (per Handbook Introduction)

• Council for International Development
• Does not handle or administer KOHA/HAF funds
• Has a strategic relationship with NZAID and PMC
• Network of 90 NZ based international development
  NGOs

PMC decides funding outcome based on applications

• CID Capacity Building Support Officer
• Does not write applications
• Is not part of the PMC decision making process
• Employed by the Council for International
  Development
• Works with NGOs to help and advise through the
  KOHA/HAF funding process
• Is a good resource for NGOs not familiar with
  KOHA/HAF

• Programme Management Committee Liaison
• A member of the PMC is assigned as a Liaison to
  NGOs once a successful Organisational Profile has
  been lodged
• Available as needed to explain PMC decisions or
  requirements

PMC Liaison function
Last updated 19.05.08
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KOHA-PICD/HAF Funds at a Glance
Applicants for both HAF and KOHA-PICD must first
complete a successful Organisational Profile in
order to be eligible for consideration of funding
via the Programme Management Committee.
Organisations must read the KOHA-PICD/HAF
Handbook/s prior to application.

• KOHA Partnerships for International Community
  Development (KOHA-PICD) 18 million
• Specifically designed to support New Zealand NGOs
  involved in community development work with
  partner organisations overseas.
• Work must take place outside of New Zealand.
• Applicants must be registered NZ NGOs. A long
  term relationship with prospective partners
  overseas is preferable but not required.
• Partnership for Development Grants up to 100 of
  costs. Funding ranges from 5000 to set up a
  partnership to 10,000 to undertake a Joint
  Activity.
• Individual Project Funding for first 2 years,
  NGOs are provisionally approved (up to 300,000).
  Fully registered NGOs are placed in an
  appropriate funding band for 2 years and may be
  funded on a project by project basis (up to
  1million ), depending on NGO contribution.
• After 2 years being fully registered, NGOs can
  apply for Block Grant status (total amount
  negotiable, depending on NGO contribution).
• Funding ranges from 100 of costs, to matched
  funding ratios of 14 for individual projects.
• NGOs must be able to demonstrate that they work
  in accordance to the KOHA Principles, and that
  they have support in the New Zealand community.
• Eligibility criteria, organisational requirements
  and reporting for KOHA-PICD are strict and
  enforced.

• Humanitarian Action Fund (HAF) 4.5 million
• Specifically designed for NGOs involved in
  planning and implementing humanitarian projects
  in developing countries, comprising emergency
  response (50 of funding budget must be spent on
  emergency response), prevention and preparedness,
  recovery and reconstruction.
• NGOs must have been registered as a legal entity
  for 3 years prior to application and have a
  robust project management and financial system in
  place.
• NGOs receiving HAF funds must agree to abide by
  either the CID Code of Ethics, or be signatories
  to The Code of Conduct For the International Red
  Cross and Red Crescent Movement and
  Non-Government Organisations in Disaster Relief.
• HAF applications are assessed against the
  following criteria right to life and dignity
  distinction between combatants and
  non-combatants, principle of non-refoulement,
  independence, neutrality, impartiality.
• All HAF work occurs through partnerships.
  Applicants are required to have an existing
  in-country and/or international response partner
  in the country affected.
• Projects need to be well co-ordinated with
  appropriate authorities, communities affected and
  other humanitarian organisations.
• Funds range from up to 125,000 for first 2
  years, to up to 250,000 subsequently. NGOs can
  move to Block Grant status after 2 years
  successfully receiving up to 250,000.
• NGOs need to contribute at least 10 of the funds
  applied for each year from NZ public and remit
  these funds overseas for emergencies. (ie apply
  for 125,000, contribute 12,500)
• 50 of funds annually have to be spent on
  emergency assistance.
• Eligibility criteria and organisational
  requirements for HAF registration are strict.
  Organisations must read the HAF Handbook in
  conjunction with the KOHA-PICD Handbook prior to
  application.

Download the Handbooks here

• HAF http//www.nzaid.govt.nz/what-we-do/humanitar
  ian-action-fund.html
• KOHA-PICD http//www.nzaid.govt.nz/koha-picd/hand
  book.html

Last updated 19.05.08
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KOHA-PICD sample process
Every organisation has its own story. The
process below outlines one possible journey
through KOHA-PICD. Your own process will depend
on your organisation, your partners and the
communities you work with.

• Organisations applying to KOHA need to be
  non-government and not for profit.
• Need to be a legal entity, either as a Trust or
  an Incorporated Society.
• Must be willing to abide by KOHA-PICDs
  Principles and Criteria.
• May consider becoming a member of the Council for
  International Development. See bottom box.

New NGO
Download and read the KOHA Handbook thoroughly
Contact Claire-Louise McCurdy (04 496 9618),
KOHA-PICD Administrator.
Enrol on the Beginners Guide to KOHA/HAF
workshop run by CID.
Fill in an Organisational Profile (OP). If you
need help contact Lee Sentes (04 496 9615) CIDs
Capacity Building Support Officer.
Send your finished OP to Claire-Louise. These
will be taken up at the next PMC meeting.
Assuming your OP is successful, you are granted
provisional status for 2 years.
Apply for a Partnership for Development grant
(PFD) for relationship building (5000).
By effective spending and reporting, the PMC will
gain confidence in your NGO, your partner, and
your approach to development.
Apply for a PFD grant for a Joint Activity with
your partner (i.e. training, exchange visit,
joint research) 10,000. Up to 3 follow up
grants may be available.
Once you know your NGO and your partners
capacity for work, make an Individual Project
(IP) application (banded up to 300,000 based on
proven track record).
After 2 years of successful fund management, you
will be granted full registration.
Fully registered NGOs are eligible to progress
through IP funding bands up to 1 million
After 2 years of full registration and successful
IP management, NGOs are eligible to move to Block
Grant (BG) status if they wish.
NGOs who wish to become BG NGOs will have to
undergo an Independent Review. If they remain BG
NGOs, they will be reviewed every 5 years.
Independent Reviewers look at 4 to 5 KOHA/HAF
recipients per year, as decided by the PMC.
It is not a prerequisite to be a CID member to
be eligible for KOHA funding. However,
membership gives you access to discounted CID
workshops, gets you involved in a network, and
allows the Capacity Building Support Officer to
work closely with your NGO.
Last updated 19.05.08
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HAF sample process
Every organisation has its own story. The
process below outlines one possible journey
through HAF. Your own process will depend on
your organisation, your partners and the
communities you work with. Additional funding can
also be released depending on circumstances.

• NGOs must have been registered as a legal entity
  for 3 years prior to application.
• Applicants are required to have an existing
  in-country and/or international response partner
  in the country affected.
• Must be willing to abide by HAFs Principles and
  Criteria as well as the CID Code of Ethics, or be
  signatories to The Code of Conduct For the
  International Red Cross and Red Crescent Movement
  and Non-Government Organisations in Disaster
  Relief.
• May consider becoming a member of the Council for
  International Development. See bottom box.

NGO new to HAF
Download and read KOHA and HAF Handbooks
thoroughly
Contact Amanda Holdaway (04 496 9619), HAF
Administrator.
Enrol on the Beginners Guide to KOHA/HAF
workshop run by CID.
Fill in an Organisational Profile (OP). If you
need help contact Lee Sentes (04 496 9615) CIDs
Capacity Building Support Officer.
For the first 2 years, NGOs can apply for funds
up to 125,000. Funds must be remitted to
partners within 1 financial year.
NGOs need to contribute at least 10 of the funds
applied for each year from NZ public, and remit
these funds overseas for emergencies. (i.e. apply
for 125,000, contribute 12,000)
Assuming your OP is successful, you are granted
provisional status for 2 years.
Send your finished OP to Amanda Holdaway. These
will be taken up at the next PMC meeting.
By effective spending and reporting, the PMC will
gain confidence in your NGO, your partner, and
your approach to humanitarian assistance.
After 2 years of successful funding management
and reporting, you will be granted full
registration.
NGOs who are fully registered are eligible for
funds (banded up to 250,000 based on proven
track record).
After 2 years of full registration and successful
IP management, NGOs are eligible to move to Block
Grant (BG) status if they wish.
NGOs who wish to become BG NGOs will have to
undergo an Independent Review. If they remain BG
NGOs, they will be reviewed every 5 years.
Independent Reviewers look at 4 to 5 KOHA/HAF
recipients per year, as decided by the PMC.
It is not a prerequisite to be a CID member to
be eligible for KOHA funding. However,
membership gives you access to discounted CID
workshops, gets you involved in a network, and
allows the Capacity Building Support Officer to
work closely with your NGO.
Last updated 19.05.08