Publisher Lesson 2 Enhancing Publisher Documents

1
Publisher Lesson 2Enhancing Publisher Documents

• Microsoft Office 2007 Introductory

2
Objectives

• Understand guides.
• Enter text.
• Insert pictures.
• Work with objects.
• Use the Content Library.

• Insert text from a Word document.
• Use Find and Replace.
• Check the spelling in a publication.

3
Vocabulary

• Content Library
• Layout guides
• Master page
• Object
• Page navigator
• Panel heading

4
Enhancing Your Publisher Documents

• The use of business information sets, templates,
  and design gallery objects helps you get a jump
  start on creating publications.
• Enhancing Publisher projects with your own
  pictures and text is fun, easy, and provides a
  way for you to create attractive and
  professional-looking publications.

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Beginning a Brochure

• Start Microsoft Office Publisher 2007, if
  necessary, and then click Brochures in the
  Publication Types list.
• In the middle pane, scroll to find the template
  that you would like to use.

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Understanding Guides

• Publisher has many types of layout guides to help
  you position objects in a publication. Each
  template has guides already in place, depending
  on the type of template you are using, including
  margin guides, grid guides, column guides, row
  guides, and baseline guides.
• You can create your own guides by simply placing
  the pointer over the horizontal or vertical
  ruler.

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Understanding Master Pages

• If you want to drag layout guides manually, you
  must switch to the master page for the current
  publication.
• The master page is a background page that
  includes placeholders for text and graphics as
  well as layout guides.
• Simply press the CtrlM keys to switch to the
  master page.

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Entering Text

• Using Publisher templates, you can add text
  directly into text boxes or panel headings. A
  panel heading is the area provided for the title
  or heading of a project or section of a project.
• The page navigator, located in the lower-left
  side of the window, allows you to move quickly
  from one page to another when you are adding text
  to your publication.

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Inserting Pictures

• You can insert pictures as new objects in
  Publisher, or you can replace existing pictures
  with newly inserted pictures in the same
  location.
• To insert a picture, simply click Insert on the
  menu bar, point to Picture, and then click From
  File.
• When you select a picture, the Picture toolbar
  automatically appears, offering you tools for
  manipulating the picture such as cropping it and
  adjusting its brightness and contrast.

10
Working with Objects

• Text boxes, shapes, clip art, and pictures are
  all objects. When you right-click an object, a
  menu appears that includes the Format command.
• The Arrange menu has many important features for
  manipulating objects. For example, using the
  Align and Distribute commands, you can align
  objects by their tops, bottoms, centers, and left
  or right sides.
• Youll find the Group, Ungroup, and Regroup
  commands on the Arrange menu.
• In Publisher, you also have the ability to stack
  or layer items using the Order commands.

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Using the Content Library

• The Content Library is a task pane used for
  storing text and graphics for future use.
• To get started, right-click an object, then click
  Add to Content Library. Here you can assign a
  descriptive name to your content and place it in
  one of the three available categories Business,
  Personal, or Favorites.
• To use an item from the Content Library, drag the
  item to the page or click the content arrow, then
  click Insert.

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Inserting Text from a Word Document

• When your publication calls for a large amount of
  text, it is sometimes easier to create it in
  Microsoft Word and then insert it into Publisher
• Create a text box as a placeholder to put your
  text into. Click Insert on the menu bar, and then
  click Text File. Once you find the text file you
  want, click OK, and the text falls right into
  place.

13
Using Find and Replace

• The Find and Replace task pane searches your
  publication for a specific word or phrase and
  replaces it with a new one.
• You can find and replace a word or phrase one at
  a time using the Find Next and Replace buttons or
  replace them all at once using the Replace All
  button.

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Checking the Spelling in a Publication

• Make sure you always read your work carefully
  after you check the spelling to increase the
  likelihood of finding content errors.
• To check the spelling in Publisher documents,
  click Tools on the menu bar, point to Spelling,
  then click Spelling.
• For each misspelled word, Publisher offers a list
  of suggestions to replace the misspelled word.

15
Summary

• Layout guides include column, row, baseline, and
  margin guides, and help you align objects. You
  can change guide settings in the Layout Guides
  dialog box. Ruler guides are dragged from the
  rulers.
• Publisher templates come with text box
  placeholders. You can add text directly into text
  boxes or panel headings. When you have entered
  text, its best to zoom in on the text so that
  you can easily modify it.
• In addition to using Publisher clip art, you can
  insert your own photographs and illustrations
  using the Insert command. Pictures can be
  modified using the Picture toolbar.

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Summary (continued)

• Publisher provides many ways to work with
  objects. On the Arrange menu, you can align and
  distribute objects, layer objects, rotate and
  flip objects, and group them together. Grouping
  allows you to treat a group of objects as one
  object.
• The Content Library task pane allows you to store
  text and graphics to be used over and over. You
  can add objects to the Content Library and assign
  them a descriptive name and category. To use an
  item, you can drag it from the task pane onto the
  page.

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Summary (continued)

• To insert text, create a text box, then, using
  the Insert menu, click Text File and navigate to
  the location of the text file. Once the text is
  inserted, you can format it in Publisher.
• The Find and Replace task pane is used for
  replacing specific characters, words, or phrases
  with new ones. Publisher offers a standard
  spelling checker that examines your publication
  for any misspelled words.