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SHORTCUTTING The Grant Writing Process

• A Presentation by Tom Snyder
• (Immediate Past President of the Council for
  Resource Development)
• For
• The State Academic Senate
• Vocational Leadership Conference
• San Jose, CA
  March 11, 2005

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In Grant WritingWhat are the biggest faculty
Complaints?
1. We dont have enough time to write a
grant proposal.
2. We need to review what is being stated in the
any proposal which impact us.

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Using the Chalk Talk Process
In only two hours you can obtain the required
content and facultys buy-in for any grant
proposal.
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Overview of the Shortcut Process

• Idea Form

• Concept Form

• Work Plan Form

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Proposal Concept Form (Continued)
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Critical Elements of a Winning Proposal
1. A realistic goal
2. Outcome oriented measurable objectives
3. Focused activities
4. Logical strategies
5. Justifiable and reasonable budget
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With Academia, you use the following noun-verb
combinations.

• Goals are Attained

• Objectives are Accomplished

• Activities are Completed

• Strategies are Implemented

• Outcomes are Achieved

• Budgets are Followed

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The Challenge

• The College President has just learned, via some
  
• e-mail source, that there are federal dollars
  
• available to improve the job placement rates
  of
• community college graduates of occupational
• programs.

• The averages grant will be 150,000 with a 30
  in-kind match required and the deadline is in
  3 weeks she and her Cabinet have appointed a
  content task force of faculty, deans,
  counselors, and student services to meet with
  you the grant writer from 230-330 p.m.
  tomorrow. There will be no additional meetings
  of the content task force.

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WRITING TO WIN PART II
Developing the Work Plan
Definition of Terms

• What is a goal?

• What are the new measurable objectives?

• What are activities?

• What are strategies?

• What are outcomes?

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WRITING TO WIN PART II
Developing the Work Plan
7 Step Process
Step 1 Determine the goals.
Step 2 Identify the objectives which will
need to be accomplished to attain the goals.
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WRITING TO WIN PART II
Developing the Work Plan
7 Step Process (Continued)
Step 3 What activities will need to take place
to accomplish the objectives?
Step 4 What strategies will we use to
complete the activities?
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WRITING TO WIN PART II
Developing the Work Plan
7 Step Process (Continued)
Step 5 Who will be responsible
for implementing the strategies?
Step 6 How will we know the steps have been
completed?
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WRITING TO WIN PART II
Developing the Work Plan
7 Step Process (Continued)
Step 7 What resources will be required?
-- 10 hours of clerical staff time _at_ 15 per hour
150.
-- Postage for 1,000 surveys _at_ .90 cents per
survey 900.
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A Successful Objective Statement Should Include

• Date (By When)

• Who

• What

• How

• Results

• With What Outcomes

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Questions which should be asked at the end of the
two hours session?

1. Can a successful project be developed with
   fewer funds from the funding agency?

1. Should the Task Force inform the President that
   after thorough discussion and a realistic
   projection of costs, it was their recommendation
   that the grant writer not attempt to write the
   proposal for this funding source?