Web Trns

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Web Trnsport Implementation

• TEA/TUG October 1-9, 2008 Saratoga Springs,
  NY

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To implement web Trnsport
Get Ready - license, change management,
system upgrades, data clean-up
In the Gate - configuration/customization
s analysis
The Race Is On - install, migrate data,
configure, train, test
Home Stretch - parallel test, user
training
Finish Line - go into production
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Get Ready

• License
• Acquire web Trnsport licensefrom AASHTO (no
  additional if you already license)
• 2 Service Units provided forWeb Trnsport
  Preconstruction effort
• Applies to the initial production release
• To be used within timeframe set by the TTF
• For implementation services (e.g., installation,
  data migration, customizations)

4
Get Ready

• Change Management
• Prepare your agency forimplementation of the new
  system
• Keep users and management informed aboutprogress
  and critical dates

5
Get Ready

• System Upgrades
• Upgrade Client/Server Trnsport products to the
  latest release
• Upgrade supporting software (e.g., Oracle)
• Acquire appropriate web Trnsport
  hardware/software
• Hardware/software requirements are located at
  http//www.cloverleaf.net/ Select
  Products/Supported Versions and System
  Specifications

6
Get Ready

• Data
• Pass awarded contracts toBAMS/DSS
• Consider deleting awarded contractsresiding in
  PES/LAS
• Clean up reference data
• Determine used but obsolete codes, items,
  vendorsand set obsolete flag
• Delete invalid and unused codes, items, vendors,
  and other reference data

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In the Gate

• Inventory Customizations
• Analyze PES/LAS customizationsand configurations
• Reports
• Interfaces
• Plug-ins
• Screen formats
• Metadata
• System configurations (line numbering, uppercase,
  etc.)
• Security

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In the Gate

• CRLMS Evaluation
• Determine if CRLMS will be
• implemented
• Review web Trnsport preview site to help your
  decision http//www.cloverleaf.net/ Select
  Products/web Trnsport/Member Links (Preview
  Site)If yes, then
• Analyze existing civil rights business processes
• Perform a Fit/Gap analysis
• Complete Business Process Adaptation

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In the Gate

• Customizations Evaluation
• Determine which PES/LAScustomizations are still
  required
• Review web Trnsport preview site to help your
  evaluationhttp//www.cloverleaf.net/ Select
  Products/web Trnsport/Member Links (Preview
  Site)
• Compile sample outputs and customization designs

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In the Gate

• Customizations Evaluation(continued)
• Determine which web Trnsportbase reports need
  modification
• Evaluate the need for new customized reports
• Determine if your agency requires customized
  documentation
• Decide who will develop customizations

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The Race Is On

• Web Trnsport Installation Plan
• Decide on agency options(e.g., uppercase)
• Make a web Trnsport security plan considering
  agency permissions
• Evaluate agencys IIS expertise
• Utilize web Trnsport checklist
• http//www.cloverleaf.net/

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The Race Is On

• Web Trnsport Installation
• Verify system meets specifications
• Install web Trnsport via download from
  Cloverleaf
• Acceptance test environment
• Development environment
• Run automated acceptance tests that are delivered
  with the system (Fitness)

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The Race Is On

• System Configuration
• Set agency-appropriate systemconfigurations
• Set up minimum, basic security workflows and
  phases

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The Race Is On

• Data Migration
• Review data migration mappingand adjust as
  needed
• Run data migration utility to migrate PES/LAS
  data to web Trnsport
• Review data migration issues, fix data in PES/LAS
  if needed, and re-migrate
• CRLMS additional data migration and manual
  population

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The Race Is On

• CRLMS
• Document new business processes
• Develop Use Cases
• Plan and perform pilot projects

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The Race Is On

• System Customizations
• Modify web Trnsport base reportsas needed
• Rewrite RTF customized reports,interfaces, etc.
  (AR Report Designer tool is supported in Web
  Trnsport )
• Test non-RTF customizations for compatibility
  with web Trnsport and adjust as needed
• Apply customizations to web Trnsport
• Write customized documentation if needed

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The Race Is On

• Training
• Train core group of testers onweb Trnsport
• Train universe of users after system testing and
  closer to the time they will use web Trnsport

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The Race Is On

• Testing
• Create a web Trnsport test planappropriate for
  your agency (including interfaces
  betweenTrnsport systems and non-Trnsport
  systems)
• Perform web Trnsport testing according to test
  plan
• Compare PES/LAS and web Trnsport Preconstruction
  report output results on identical
  projects/proposals
• Adjust as needed and retest

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Home Stretch

• Parallel Testing
• Run PES/LAS and web TrnsportPreconstruction in
  parallel for several lettings
• Run CRLMS and agency legacy processes in parallel
  
• Compare results from both systems
• Adjust as needed and retest

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Finish Line

• Go Into Production
• Train all users
• Turn off PES/LAS and/or agency legacy systems and
  processes
• Pat yourselves on the back!

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