Team Roles and Responsibilities

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Team Roles and Responsibilities
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5 KEY TEAM ROLES
Team Leader
Team Facilitator
Time Keeper
Team Recorder
Team Members
Like players, team members fill specific, defined
roles
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TEAM LEADER

• Every Team Needs One!

Focusing team members on the purpose and task of
the project Organizing the group, securing
meeting space, resources and clearing
organizational boundaries. Working closely with
the facilitator to create agendas, planning
outcomes and ensuring next steps are assigned,
etc. Recognizing and celebrating
accomplishments.
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KEY ROLE OF A TEAM LEADER
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FACILITATOR

• Keeps Everybody On Track

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3 Primary Responsibilities

• Make things happen with ease.
• Help the group with the process.
• Help the group with the "how" decisions.

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Makes things happen with ease...

• develop and manage the process for the team
• helping them to stay on track and proceed through
  ground rules

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Helps the group with the process...

• neutralizing potentially dominating people
• a process reflecting the group's collective brain
  power

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Helps the group with the "how" decisions...

• skilled at using the tools and helping teams
  realize their potential

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The job of the facilitator is to

• Remind the team of its schedule.
• Bring to their attention options and
  consequences.
• Solicit input from everyone regarding the next
  move.
• Help redirect the team toward their new goal.

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Remember this...

• The facilitator's role is to move the team
  through the process. Facilitators should avoid
  making decisions or offering opinions.

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TEAM RECORDER

• Keeps Notes, Documents Decisions

• responsible for writing down the team's key
  points, ideas and decisions.

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Some thoughts to consider

• Don't editorialize!
• Consider two recorders
• Be prepared organized

   
The recorder is responsible for documenting the
team's process, discussions, and decisions.
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Remember this...
Every good team has a good recorder!
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TIME KEEPER

• Minute by Minute...

• Monitor how long the team is taking to accomplish
  its tasks.

• Provide regular updates to the team on how well
  or poorly they are using their time.

• Collaborate with the team leader, facilitator and
  others to determine new time schedules if the
  agenda has to be adjusted.

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Remember this... 

• Consider volunteering to assume timekeeper
  responsibilities at your next meeting. It's a
  good way to familiarize yourself with team
  functions.

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TEAM MEMBERS

• Everyone Else!

Team members don't have specific
responsibilities, but their participation is
critical to the team's success.
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Team members must agree to

• Be enthusiastic and committed to the team's
  purpose.
• Be honest and keep any confidential information
  behind closed doors.
• Share responsibility to rotate through other team
  roles like facilitator, recorder, and timekeeper.

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Team members must agree to

• Share knowledge and expertise and not withhold
  information.
• Ask questions, even seemingly "dumb" ones. Often
  the new perspective of "inexperienced" team
  members can provide insight.

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Team members must agree to

• Fulfill duties in between meetings.
• Respect the opinions and positions of others on
  the team, even if the person has an opposing view
  or different opinion.

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INFORMAL ROLES

• Teams can have unofficial, informal roles too.
  Some are helpful and some are not so helpful.

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Helpful Roles

• The Expert

• A knowledgeable subject matter expert who can
  clarify technical issues.

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Helpful Roles

• The Summarizer

Often, a "big picture" person who helps to sum up
items.
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Helpful Roles

• The Bridge Builder

Experienced negotiators who can help bring
opposing views together.
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Not Always Helpful Roles

• The Joker

Always telling jokes to the extent that others
can't accomplish their goals.
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Not Always Helpful Roles

• The Blocker

Hates to make decisions, or reach closure always
looking for more information or wants to "think
things over a little bit."
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Not Always Helpful Roles

• The Busier Than Thou

Always busier, harder working and has more
responsibilities than others.
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Not Always Helpful Roles

• The Disrupter

If they aren't interrupting for some reason,
Disrupters like to hold side conversations or
generally disturb the group.
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Not Always Helpful Roles

• The Loner

Doesn't like to participate, rarely contributes
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How to Handle the Not Always Helpful Roles

• Set clear time limits for making decisions and
  remind people often of the time
• Clarify expectations

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Remember this...

• Team members must commit to the success of the
  group and promise to participate.

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• ALL FOR ONE, ONE FOR ALL!