Diapositiva 1

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EBSLG Continental Meeting Ljubljana March 2004
Adding Value to Teaching Materials
by Carolina Sanmartin EADA (Barcelona)
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TABLE OF CONTENTS

• Background
• Information audit
• Document management system
• Who intervenes
• Circuit
• Technological aspects
• Added value
• Conclusions

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1. BACKGROUND
TEACHING MATERIAL Documents handed out to
programme participants for use as classroom
back-up materials.
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1. BACKGROUND

• DRAWBACKS
• Poor quality (photocopied photocopies)
• Missing pages (filed away using clips and
  staples)
• Documents are lost
• A lot of time spent filing materials
• Duplication of documents for simultaneous
  consultation
• Limited access for consultation

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2. AUDIT
1998

• What ?
• Who ?

• Where ?
• How ?

Academic departments information Audit

• Marketing
• Human Resources
• Company Policy
• Economy and Finance
• Operations and Information Systems

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2. AUDIT
RESULTS
Types of materials
STUDENT
Readings Internal organisation Preparation
sheets Project guides Role-play Transparencies Vid
eo
Notes Methodology guides Cases Exercises Technical
notes Questionnaires Exams
TEACHER
Solutions exam, case, exercises
Teachers guide Teachers notes
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3. MANAGEMENT SYSTEM
1998-2004

• The creation of a database to manage all the
  material found during the audit
• All materials referenced in the Methodology
  guides are entered in the system
• All EADA materials are digitised
• The setting up of a materials entry process
• Who intervenes
• Responsibilities
• Time

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4. WHO INTERVENES

• Teacher
• Documentation Centre
• 1 full-time
• 1 part-time
• Editors team (External)
• Translation team (External)

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5. CIRCUIT
Teacher
Entry of materials
Purchase of materials
Modification
Translation - External supplier -
Yes
Proofreading
No
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6. TECHNOLOGICAL ASPECTS

• Documents in digital format
• Original (editing) Adobe Page Maker
• Viewing Adobe Acrobat
• Document Software Inmagic
• Access through the DC Intranet
• Teaching personnel
• Academic services personnel
• Documentation Centre personnel
• Consultation and viewing Web

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7. ADDED VALUE
ADDED VALUE
BEFORE
AFTER
Unaware of the existence of documents
Knowledge of the Schools intellectual capital
Centralised information resource
Dispersed documentation
Different formats
Format standardisation
Consultation limited to the Department
Consultation facilitated to all academic staff
Non-existent promotion
High degree of internal and external promotion
New titles Research Newsletter
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7. ADDED VALUE
ADDED VALUE
BEFORE
AFTER
24 hour / 7days a week on-line consultation
Consultation restricted in time and place
Teaching staff turnover materials remain in the
Documentation Centre
Teaching staff turnover loss of materials
Isolated materials
Interrelated materials
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8. CONCLUSIONS

• Maximum amortization of expenses allocated to
  teaching materials creation (thanks to wider
  distribution)
• A boost to production a stimulus to academic
  staff (Documentation Centre Yearly Report)
• Higher visibility given to the activity of
  Academic Departments within the School
• The key role of the Documentation Centre within
  the Institution is reinforced.

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EBSLG Continental Meeting Ljubljana March 2004
THANK YOU
Adding Value to Teaching Materials by Carolina
Sanmartin EADA (Barcelona)