The Treasurers Report

1
The Treasurers Report

• August 25, 2003
• Chris Fortier

2
Welcome (Back) to ASL
3
What does the SBA Treasurer do?

• Doesnt Vote (Darn!)
• Maintain accurate records
• Balance Sheet
• Account register
• Appropriations
• Pay out what we owe

• Receive and Deposit Funds
• Rule Give all the receipts/money to the
  Treasurer
• Security
• Accuracy
• Timeliness

4
The Financial Reports

• Reports will be released on the SBA Website the
  day before the meeting
• Microsoft Excel recommended
• View General Group Allocations, SBA Income,
  Expenditures, Balance
• Furthest detail goes to the specific receipt
• Monitor SBA Allocations to Clubs/Orgs throughout
  the year
• Preview

5
Changes from Last Year

• Newspapers have fallen into the SBA line of the
  budget from outside
• The Awards Banquet has moved out of the SBA
  Budget into its line item
• The ABA Representative has moved out of the SBA
  Budget into his own line item

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The SBA Finance Process

• Forms needed
• The Process Timeline
• Tips for Smooth Process

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The Very Beginning

• Go to the SBA Web Site off the http//www.asl.edu
• Student Organizations gt SBA/ABA
• Look for Chris Fortier
• Download the Form, which you may type on, or
  print and write on (MS Word)
• Fill out the Form
• Submit it to Kelly Cutler and Chris Fortier

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Week 1

• Your organization is added to the New Business
  Section of the SBA Agenda
• In the meeting, the SBA Senate acknowledges it
  and places it for consideration in two weeks
• We will not discuss the request unless it is an
  emergency

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Week 3

• Time for Consideration!
• Here, you will need representatives from your
  organization to show up
• President
• Treasurer
• Your request will show up in Old Business
• Question and Answer Period on your organization,
  event, and finances
• Senate debates, votes Yes or No

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If Yes, I have some money for you

• I have the forms ready and will have them in the
  Business Office the morning of Senate
• The Business Office prepares your check and has
  it signed
• Checks will be ready
• First meeting of the month Expect ON the 15th
• Second meeting of the month Expect ON the 30th

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So What is an Emergency?

• Something that has truly arisen at the last
  second
• Needs to be considered ASAP
• SBA will not grant this all the time

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A Note About Reimbursement

• Requests for reimbursing people who have had paid
  for an event
• SBA People requesting Reimbursements
• Heres the policy
• ALWAYS GET A RECEIPT!
• ALWAYS GET A RECEIPT!
• ALWAYS GET A RECEIPT!

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Tips for the Organizations

• Make sure you have planned your event to
  sufficient detail
• What do you want to have there
• How much does it cost
• Alcohol at the Event?
• Make sure you have designated drivers
• We could ask for names
• Liability Reasons
• Senate/Executive Additions