KRONOS

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KRONOS A Summary of the Most Common
Timekeeper Approver Tasks
Presented by Adicia Waddell The Office of
Human Resources
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Getting Started With KRONOS(Timekeepers/Approv
ers)
Go to Internet Explorer Enter http//www.xula.edu
in the address box of the browser and press enter
Select Online Resources from the XU homepage

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Getting Started With KRONOS(Timekeepers/Approvers
)
Select KRONOS Time Management from the list of
Online Resources
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Getting Started With KRONOS (Timekeepers/Approvers
)

• NOTE Enter the same user name and password that
  you use
• for your XU email

Enter user name and password
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KRONOS Timecard Overview
Workspace
Header
Launch Buttons
Navigation Bar
John Doe

Pay period Totals
Schedule
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Description of Workforce Timekeeper Page

• Header located at the top underneath the Web
  browser menus and icons. This area identifies
  which employees and what time period is currently
  selected.
• Launch buttons quick ways to access the
  Timecard, Schedule, People Record and Reports.
  Launch available to you are based on access.
• Navigation Bar located on the left side of the
  page, your features depend upon your access.
• Workspace contains information regarding
  employees timecard for a specific pay period.

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Viewing Selecting Employee
Timecards
(3.) Select Timecard, employee pay period data
will appear
(1.) Click on Reconcile Timecard, Your approval
list of employees will appear
(2.) Right click on the employee of your choice
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Timecard Review Approval
(3.) Enter any exception time Select appropriate
pay code based on employee schedule
Jane Doe
(1.) Ensure that there are no missed punches for
days worked (including lunch)
(4.) Approve timecard for the appropriate pay
period (a message appears confirming your
approval)
Jane Doe
(2.) Verify requested exception time is available
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KRONOS Phone Instructions Dial the KRONOS system
Extension 3100 It will respond with an
announcement of the time. You will be prompted to
enter your employee ID (your SSN) Then you will
be asked for a "clock code" 1 Clock in for the
day 3 Clock out for lunch 4 Return from
lunch 9 Clock out Then hang up - your "punch"
will be recorded. KRONOS PAYCODES VAC-
Vacation Pay code for Exempt Employees VA7-
Vacation Pay code used for 7 hour Non Exempt
Employees VAC8- Vacation Pay code used for 8
hour Non Exempt Employees SICK- Sick Pay code
used for Exempt Employees SC7- Sick Pay code
Non Exempt 7 Hour SC8- Sick Pay code Non Exempt
8 Hour ADM Administrative Pay code used for
Off Campus Meetings, Seminars and Emergency
Closings BRV- Bereavement Pay code (see Employee
Handbook for more details) JUR - Jury Duty DOC
- Docked Pay code used to record unpaid absences
for Exempt Employees REG - Regular Hours
worked OT- Overtime HOL Holiday Pay code
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Questions??
Any questions regarding the KRONOS Timekeeping
System please call The Office of Human Resources
at 520 7537