PEIMS SUMMER UPDATE

1
PEIMS SUMMERUPDATE

• May 13, 2008

2
Agenda

• Welcome
• Data Standard Changes for 08/09
• TREx Texas Records Exchange
• Edit Reports
• Summer PEIMS Collection

3
On the PEIMS Website

• PEIMS Training PowerPoint Handout
• TEA Encrypted Email Instructions
• Edit Release Letter Summer/Extend 07/08

4
PEIMS Due Dates

• Submission 3 due to TEA June 26, 2008
• Extended Year due to TEA September 11, 2008

5
Data Standards Changes 2008-2009

• Bilingual and ESL are now called Program Codes
  and will have new code tables that will be used
  next year.

6
C175 BILINGUAL-PROGRAM-TYPE-CODE

• 1 - Transitional bilingual/early exit
• 2 - Transitional bilingual/late exit
• 3 - Dual language immersion/two-way
• 4 - Dual language immersion/one-way

7
C176 ESL-PROGRAM-TYPE-CODE

• 1 - English as a second language/content-based
• 2 - English as a second language/pull-out

8
C061 LEP-INDICATOR-CODE

• 0 - Not LEP
• 1 - Identified as limited English proficient
  (LEP)
• F - Student exited from LEP status - Monitored 1
  (M1)
• S - Student exited from LEP status - Monitored 2
  (M2)

9

• 163 Student Data - Special Education Added
  Interpreting Services Type Code
• So now you will report what type of interpreting
  service the student receives.

10

• 00 - No interpreting service provided
• 01 - Oral Transliteration
• 02 - CUED Language Transliteration
• 03 - Sign Language Transliteration
• 04 - Sign Language Interpreting
• 05 - Communication Access Realtime Translation
  (CART)
• 06 - C-Print
• 07 TypeWell
• 08 - Deaf-Blind Interpreting

11
Career and Technical

• Focuses on 16 Career Clusters and linking
  secondary and postsecondary education
• C022 Career Technical numbers moved all around!
• www.careerclusters.org

12
C022 CTE Course Asterisks

• PEIMS numbers with and asterisks have
  been removed for 08-09 meaning,
• All Career Preparation service id numbers such as
  Ag Science, Business, Health, Family and
  Consumer, etc.
• And Work Based Learning service ids

13

• Except for the innovative course CP (formerly
  DCP)
• Career Preparation I II
• (teacher code)
• Innovative WBL N1295000 NEW
• (student code)

14
New PEIMS Records 2008-2009

• 500 FLEXIBLE ATTENDANCE DATA STUDENT
• 505 SPECIAL EDUCATION FLEXIBLE ATTENDANCE DATA
  STUDENT
• 510 CAREER TECHNICAL EDUCATION (CTE) FLEXIBLE
  ATTENDANCE- STUDENT

15
School FinanceOptional Flexible School Day
Program School Year 200809
Belinda Dyer, Director of Forecasting and Fiscal
Analysis Phone Number [phone] Fax Number
[phone] Email belinda.dyer_at_tea.state.tx.
us
16
OFSDP Eligibility Requirements

• A student is eligible to participate in an OFSDP
  authorized under Texas Education Code (TEC),
  29.0822, if
• the student is enrolled in grades 912 at the
  beginning of the school year or semester

17

• and
• the student meets one of the following
  conditions
• the student is at risk of dropping out of school,
  as defined by TEC, 29.081,
• the student is attending a school implementing an
  approved innovative campus plan, or
• the student is attending a school with an
  approved early college high school program
  designation

18

• and
• the student, if less than 18 years of age and not
  emancipated by marriage or court order, and the
  students parent, or person standing in parental
  relation to the student, agree in writing to the
  students participation.

19
Assessment

• The student participating in an OFSDP must take
  the appropriate TAKS tests specified under TEC,
  39.023, during the regularly scheduled
  assessment calendar.

20
OFSDP Application Process

• Any school district may apply for authorization
  to operate an OFSDP.
• DUE DATE Districts applying to operate an OFSDP
  must submit an application no later than 90 days
  before the beginning date of the school year.

21
General Information

• A school year is 180 days of instruction. For
  funding purposes, a school day is considered to
  be 6 hours. The maximum amount of state
  foundation funding is the equivalent of 180 days,
  or 1,080 hours, or 64,800 minutes.

22

OFSDP Formula Facts

• 1 ADA 180 days, or 1,080 hours, or 64,800
  minutes
• 1 day 6 hours, or 360 minutes
• student must receive at least 45 minutes of
  instruction to count toward total hours for
  program.

23
General Information

• Please note A student cannot be enrolled
  simultaneously in OFSDP and regular attendance.
• A student can be transferred from one attendance
  program to another attendance program during the
  year but they cannot be enrolled simultaneously.

24
State Funding

• State Funding will use the PEIMS attendance data
  to calculate the amount of state funding earned
  for participation in the OFSDP.

25

• For additional information
• http//www.tea.state.tx.us/school.finance/ofsdp/i
  ndex.html
• OFSDP 20082009 Letter
• OFDSP Rules 19 Texas Administrative Code
  (TAC) 129.1027
• OFSDP 20082009 Application Form

26
Texas Record Exchange TREX

• District/Campus Requirement for Use of TREx
  Transfer Process 05/19/2008
• With the latest update on TREx, you should now be
  receiving an email if you have a request waiting
  for 24 hours from another district.

27
2007 Discipline Data Validation

• Region 14 only had -1 district
• Way to go!

28
2007 Leaver Data Validation

• Region 14 had 1 district for Data Validation
• 4 districts for delinquent PET file

29
PEIMS Edit Release Letter Summer/Extended Year
2007/2008

• 2005-2006 Collections will be archived on
  September 1, 2008.
• You will need to bundle all of your district
  reports for archive!

30

• Remember to run any campus specific reports you
  wish to keep.
• Starting with the Approved Fall/Mid-Year
  2007-2008 collection, district-level reports that
  have not been generated prior to rollup will be
  auto-generated by the system.

31

• PID Reports will now Generate at Campus Level for
  users with that type of access.
• PET users can manually abort a processing PET
  file by selecting the files abort button from
  the PET Status Page.

32

• The PET Event History page has been enhanced to
  display same-date withdrawals and enrollments in
  Event Type order with withdrawals first, then
  enrollments.

33

• PET Reminder! From June 1 through August 31,
  there is a temporary overlap of two school years.
  Please remember the following

34

• verify that you have selected the correct school
  year from the PET Home page and
• verify your PET file has the correct file-naming
  convention for the appropriate school year (for
  example, P8101919 for 2007-2008).

35
PET File Delinquency

• TEA manually generates PET4D001 (Missing PET
  Submission Report) to determine which districts
  are delinquent in their PET file submission.
• For those districts listed on the report, PET
  File Delinquency emails will now be sent
  automatically from PEIMS Customer Support.

36

• The first notice is sent to the district user who
  last submitted a PET file and to the ESC.
• Upon the third and subsequent delinquency
  notices, emails are escalated to include the
  Superintendent.
• Once a PET file is submitted and reaches PET
  COMPLETE status, the district is deemed compliant
  and the delinquency sequence resets.

37
The Key to Accurate PET Data

• What is accurate PET data?
• Accurate PET data is achieved by accurately
  maintaining your local enrollment/withdrawal
  tracking system. By keeping your local system
  up-to-date and then uploading your PET file to
  TEA on a weekly basis, you are following a
  process that allows both systems (your local and
  TEA) to be perfectly in synch.

38

• What corrupts PET data?
• Submitting a PET file AND manually updating PET
  information online corrupts your PET data. Unless
  you are an online district (there are only three
  in the State of Texas), you should be sending a
  PET file for all enrollment/withdrawal updates,
  not making online changes.

39
New Summer Reports

• PRF7D061 Student Disciplinary Action Incident
  Counts by Reason Code
• This new report summarizes distinct disciplinary
  incident counts by reason code at the campus
  level.

40

• PRF7D062 Student Disciplinary Action Summary for
  Special Education Students Only
• This new report summarizes distinct disciplinary
  incident counts by reason code at the campus
  level for special education students only.

41
Enhanced Summer and Extended Year Reports

• You may wish to read the PEIMS Edit Release
  Letter for these enhancements.

42
PID Reports

• PID Student Discrepancy Reports now display a
  line of asterisks below any demographic that
  contains a discrepancy.
• Previously, only discrepancies in major
  demographics were highlighted.

43

• PIDP0200/PIDF0200 Statewide Dynamic PID
  Statement of Attendance/Extended Year
  Discrepancies
• PIDP0409/PIDF0409 Statewide Dynamic PID
  Statement of Student Ethnicity/Gender
  Discrepancies
• PET2D001 PET PID Statement of Discrepancies

44

• These reports have been enhanced to include a new
  column entitled Last Update Dst/Cmp.
• The new column displays the last district or
  campus to update a students PID record, whether
  batch or online.
• Note that the column is blank for PID records
  updated prior to April 2002.

45
EDIT PID ReportsEnhancedPIDP0200/PIDF0200
Statewide Dynamic PID Statement of
Attendance/Extended Year Discrepancies
Availability District and Campus

• This report has been enhanced to include a new
  column entitled Last Update Dst/Cmp.
• The new column displays the last district or
  campus to update a students PID record, whether
  batch or online the column is blank for PID
  records updated prior to April 2002.
• Notice asterisks underneath the Middle Name
  discrepancy (a minor demographic).

46
Data Standards 2007/2008DISCIPLINE - NEW CODE

• 28 Mandatory disciplinary action not taken.
  (TEC 37.001(a)(4)
• The mandatory disciplinary action was not taken
  because the districts Student Code of Conduct
  includes one or more of the TEC, 37.001(a)(4)
  provisions that allows the district to consider
  self defense, intent or lack of intent, students
  disciplinary history, or disability that
  substantially impairs the students capacity to
  appreciate the wrongfulness of the students
  conduct as a factor in a decision to order
  suspension, removal to a disciplinary alternative
  education program, or expulsion.

47
Getting Ready for Summer Collection

• Student Attendance Data
• PRF7D001 005 Superintendent/Principal reports
  and compare to your software reports.
• Run PRF7D007 Comparison of Current and Prior Year
  Attendance
• Attendance Diagnostic Reports Run all before
  completing your file!

48
                                               
                                                  
                                                  
                                                  
          
49

• Course Completion Data
• PRF7D006 Number of Students Completing Courses by
  Pass/Fail Indicator
• PRF7D015 Students Completing Courses by
  Distance Learning Code
• PRF7D016 - Students Completing Courses by Dual
  Credit

50
                                               
                                                  
                                                  
                                      
                                                  
                                                  
                                                  
                                       











51

• Discipline Data
• PRF7D014 Student Disciplinary Action Summary

52
                                                  
                                                  
                                                  
                                                  
                          
53

• Restraint Data
•  PRFRD007 Student Disciplinary Action Detail
  Report by Reason, Including Restraint Instances
• Title I, Part A Data
• PRF7D051 Title I Part A Student Summary by
  District/Campus

54
                                               
                                                  
                                                  
                                                  
               
55
Summer PEIMS submission

• Remember this is the submission that funds your
  districts.
• The data is very important.
• It is critical that each campus become
  responsible for checking campus reports and the
  PEIMS coordinator check district reports!

56

• Process important reports by district
• AND by campus
• Check your reports by campus!
• You do not want your district to be flagged on
  Performance Based Monitoring Data Integrity
  Reports.

57
Student Attendance Data

• Run PRFAD012 Duplicate Student Report for
  Attendance after the Summer PEIMS submission due
  date.
• Report PRFAD012 will be in the Turnaround reports
  area.

58
Remember to submit PET

• Remember to send one last PET submission after
  your final Summer PEIMS submission and before you
  Rollover to the new year.
• Thank you for participating today.
• To receive a certificate, you must fax your sign
  in sheets to 325-675-8659. Attn Liz Hatch