Integrated Acquisition Environment (IAE)

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Integrated Acquisition Environment (IAE) AGA-DC
and GWSCPA 6th Annual Conference Teresa
Sorrenti May 9, 2007
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Origination of E-Government Projects

• Summer 01- Efforts to improve use of IT
  investments
• 10/01- Presidents Management Council
• defined 24 projects as a starting point to lay
• foundation for a citizen-centric government
• www.egov.gov
• IAE is one of these - developed as
• shared services environment that promotes
  competition, transparency and efficiency in
• the federal acquisition life cycle
• Reports to Acquisition Committee for
  E-Government (ACE) under CAOC
• GSA is managing partner
• Funded by all agencies in proportion to their
  acquisitions

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IAE Partner/OMB agreement Feb 2002

• Create a simpler, common, integrated business
  process for buyers and sellers that promotes
  competition, transparency and integrity.
• Increase data sharing to enable better business
  decisions in procurement, logistic, payment and
  performance assessment.
• Take a unified approach to obtaining
• modern tools to leverage investment
• costs for business related processes.

• A secure business environment that facilitates
  and supports cost-effective acquisition of goods
  and services in support of agency mission
  performance

A shared services environment
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IAE Achievements

• Collaboration among all major Departments to
  define requirements
• over 300 team members from over 65 federal
  agencies since 2002
• Enables agencies to align with OMBs
  governmentwide policy to turn over operations to
  a shared services provider
• Redundant systems have been shut down, paper
  forms have been eliminated and procurement and
  financial systems are sharing data
• Business processes have been streamlined and
  standardized
• Launched or expanded 10 centralized shared
  systems
• Commercial software packages for contract writing
  systems will have to meet testing standards to
  ensure interoperability

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IAE Business Areas Objectives

1. BPN (Business Partner Network) - Deploy a single
   point of registration and validation of supplier
   data accessed by all agencies. Includes CCR,
   ORCA, eSRS.
2. Acquisition Information Reporting (AIR) -
   Implement a central point for consolidated
   collection and access of statistical and
   management information related to Government
   acquisitions. Includes FPDS-NG
3. eMarketplace - Create online directory of
   interagency tenders to simplify and facilitate
   leverage of Government buying. Includes
   FedBizOpps, FedTeDS, WDOL.gov.
4. Standard Transactions - Develop a standard
   glossary and vocabulary to facilitate exchange of
   data between and within agencies

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IAE Systems Throughout the Acquisition Life Cycle
WDOL
FBO
CCR
FedTeDS
FPDS-NG
Solicitation
Market Research
WDOL
Ordering
CCR
Acquisition
ICD/Catalogs
Portal
ORCA
Evaluation
FPDS-NG
Contract Administration
Requirements
Performance
eSRS
Award
EPLS
Performance
P-card
Future
FBO
FPDS-NG
Acquisition Requirements
Acquisition Lifecycle
Shared Service
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IAE Systems Share Data
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Vendors Register in CCR
www.ccr.gov
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CCR Search
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Search Results
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Accessing CCR Data
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Pay Vendors All Relevant Data is in CCR
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SBA Validation-Business Size and Certifications
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IRS Validation-TIN Match
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D-U-N-S Number

• Unique 9-character identification number provided
  by Dun Bradstreet
• When registering in CCR, identifies each physical
  location, each different address, and each legal
  division that may be co-located
• D-U-N-S 4 identifies different CCR records for
  the same registrant at the same physical location
  with more than one bank account to facilitate EFT
• 4 is self-assigned by registrant, not by DB
• Data only entered once and used many times
• Enables synchronization of data across multiple
  federal acquisition systems- from sourcing to
  reporting
• Retained for the life of an entity
• Enables rapid, accurate reporting by geography,
  congressional district, corporate ownership, etc.

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Dun Bradstreet Monitoring
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Federal Agency Registration - FedRegFind
Government Sources

• OMB Memo M-03-01,10/4/02, required all Government
  agencies that engage in buying or selling
  goods/services to other federal agencies register
  in FedReg. (OMB Memo M-06-09 modified business
  Rules 20 and 21 of Attachment A on 3/29/06 )
• D-U-N-S numbers used as unique ID for each
  registration
• DOD uses DOD followed by their 6-character
  DODAAC
• Annual re-validation required to ensure accurate
  data
• Searchable to other federal agencies looking for
  sources. Federal sellers who are registered will
  be visible as potential sources
• Provides offices engaged in intragovernmental
  transactions better information for matching
  disbursements
• TFM Bulletin No. 2007-03, 11/16/06 regarding
  dispute resolution reaffirmed that registration
  in FedReg is still required
• Go to www.ccr.gov/fedagency.aspx

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FedReg
www.bpn.gov/far
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FBO - Search for Solicitations gt25K
www.fbo.gov
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FPDS-NG - Report/Search Contract Actions over
3,000
https//www.fpds.gov
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EPLS - Search for Excluded Entities
www.epls.gov
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eSRS- Review Subcontracting Accomplishments
www.esrs.gov
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FFATA (Federal Funding Accountability Act of
2006)

• Signed by President 9/26/06
• To reduce wasteful and unnecessary spending
• Requires that OMB establish a free, public,
  online database containing full disclosure of all
  entities and organizations receiving federal
  funds
• Will include data sourced from FPDS-NG, eSRS,
  grants.gov, and loans
• Pilot program scheduled to begin 7/1/07

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ART (Acquisition Requirements Team)

• Team developed government-wide system
  requirements that all commercial
  acquisition/contract writing COTS packages will
  have to satisfy to qualify for federal agency
  use, including interfaces with finance systems
• Also gathered information from relevant vendors
  on architecture and technical capabilities of
  existing products
• Internal Draft of the Acquisition System
  Requirements vetted by CAOC, CFOC, and
  governmentwide team
• Undergoing final review to ensure consistency
  with Core Financial System
• Will go out for public comment summer 06

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IAE Offers

• Improved data quality
• Facilitates reconciliations and eliminations
• Standard interface for buy/sell transactions
• Identification of trading partners and one-stop
  source of information
• Centrally provides information needed for
  transactions with private and public partners
• Enables registration of all vendors source for
  on-line representations and certifications and
  electronic funds transfer data source.
• Links to other files that are vendor centric (not
  contract specific), provides a central source to
  check Past Performance, Excluded Parties Listing,
  Treasury Offset Program, and other files.

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Future Plans

• New FBO system launch
• Summary socio-economic p-card data in FPDS-NG
• Update for multiple FAR changes
• Cross-agency group revising Best Practices Guide
  and FAR governing collection and use of past
  performance data - will affect existing agency
  feeder systems such as NIH CPS, and Navy CPARS

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Contact Information www.acquisition.gov
IAE Program Management Office Teresa
Sorrenti 703-872-8610 Earl Warrington 703-872-8609
email integrated.acquisition_at_gsa.gov