Hiring Faculty Using the OnLine Application Process

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Hiring Faculty Using theOn-Line Application
Process
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What is Changing with On-Line Application Process?

• Job advertisements must include instructions for
  the on-line process
• Affirmative Action letters are no longer needed
• Candidates application materials can now be
  viewed on-line eliminating paper copies
• Automatic emails to applicants are system
  generated
• AA33 Forms are no longer needed (for full-time
  faculty and EPA staff)

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What is Staying the Same with the On-Line
Application Process?

• Faculty Recruitment Plan (AA02)
• Report of Recruitment Results and Request to
  Interview (AA04)
• Recommendation for Initial Appointment (AA05 or
  AA06)
• Still continue to complete the above forms
  through the paper process
• Still required to send hiring packet to Academic
  Affairs as a paper process
• Still need to request an official transcript for
  your finalist.

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Additional Advertisement Requirements

• Applicants must apply electronically
• Description of Attachments to be included with
  electronic application
• Link to college website that includes detailed
  job description and information on the College,
  Department and the community

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Advertisement Sample

• SAMPLE
• TO APPLY Apply electronically at
  https//jobs.uncc.edu. Only electronic
  submissions will be accepted. Please attach the
  following documents with your electronic
  submission application letter, curriculum vita,
  a concise statement of research agenda, full
  contact information for 5 references, and 3
  reprints of scholarly work. For additional
  information, contact, Dr. John Doe, Chair,
  Faculty Search Committee at [phone].
• OPTIONAL For additional information, please
  visit this link at http//www.coas.uncc.edu/posi
  tion.htm for a more detailed description of this
  position, the department/college, university, and
  the community.
• Finalists will be asked to forward official
  transcripts and other supportive materials as
  requested by the search committee.

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Setting Up an EPA Profile
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Thank You for Applying Automatic Email

• FROM employment_at_email.uncc.edu
• TO jsmith123_at_hotmail.com
• SUBJECT Thanks for Applying at UNC Charlotte
• Position Title Assistant Professor
• Department Finance and Business Law
• Dear John Smith
• Thank you for submitting your credentials for
  review by the Finance and Business Law Assistant
  Professor Search Committee at the University of
  North Carolina at Charlotte. The committee will
  give careful attention to your application and
  inform you shortly about the status of the
  search.
• Sincerely,
• Finance and Business Law Assistant Professor
  Search Committee

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Guest User Account

• Human Resources will email department with Guest
  User Account User Name and Password based on
  contact information department provided on AA02
• Username and Password given to everyone in the
  search committee so they can look at the current
  applicant pool
• Able to view Profile Information and attached
  documents as soon as an applicant submits their
  profile

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Guest User Account
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Hiring Manager Account

• Hiring Manager Accounts issued to Admin. Assts.,
  Search Comm. Chairs or Dept Chairs
• Go to https//jobs.uncc.edu/hr and create user
  account
• Once account request has been approved through
  Human Resources, Username and Password will be
  issued
• Hiring Manager Accounts are able to change
  applicant status

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Hiring Manager Account
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Hiring Manager Account
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Hiring Manager Account
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Position Status Update from UNC Charlotte
Automatic Email

• FROM employment_at_email.uncc.edu
• TO jsmith123_at_hotmail.com
• SUBJECT Position Status Update from UNC
  Charlotte
• Position Title Assistant Professor
• Department Finance and Business Law
• Dear John Smith
• We greatly appreciate your interest in the
  position of Assistant Professor at the University
  of North Carolina at Charlotte. This position
  attracted the interest of many talented
  colleagues. It has been our privilege to review
  your application and considerable accomplishments
  as we try to identify the best match for our
  departmental needs at this time.
• We regret we are unable to consider your
  application at this time. On behalf of the
  Assistant Professor Search Committee, we want to
  thank you very much for your interest. We wish
  you all the best for the upcoming year.
• Sincerely,
• Finance and Business Law Assistant Professor
  Search Committee

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Advantages Over Current Process

• No Affirmative Action letters to send out since
  data is collected in the EPA Faculty Profile.
• Email is automatically generated to notify
  candidate of receipt of application and when they
  are no longer being considered for position.
• Collect employment materials on-line nothing to
  print out and distribute to search committee
• Resumes, Cover letters, vitae, EEO info, etc.
• Provide status updates to candidates
  electronically eliminates phone calls
• Screen applicants electronically from anywhere
  there is internet access