Welcome to this budget session

1
Welcome to this budget session !
or
How do school budgets work ?
2
What are the key points about school budgets

• Our budget year runs from 1st December to 30th
  November
• All public schools in NSW receive government
  funds on a formula basis
• All public schools are accountable for the way
  that they use these funds, and regular audits are
  carried out.

3
The situation at Waitara. . . .

• In the late part of 2001, the school received
  notice of its allocation of funds for 2002
• These funds are called global funds because they
  are just one large bucket of funds which can be
  spent as the school sees fit.
• But, the funds need to be used, mostly, to fund
  the recurrent expenses the school has
• Utilities Electricity, water, waste removal etc
• Short term relief - Cost of replacements when
  staff are away
• Minor equipment and teaching resources, including
  photocopy paper, etc etc.

4
The bottom line how much do we get ?
Total Annual Allocation xxxxxxxx
Add your school figures here if you
want..or..delete this and the next few pages from
the presntation. I actually outlined all figures
to make it as realistic as possible
5
Total Budget Expense xxxxxxxxx
6
Total Annual Allocation xxxxxxxx

Total Budget Expense xxxxxxxx
Ummm..there could be a problem here. . ..
Global funds would be sufficient for us to
provide a standard no frills education..
So, the way that we plan, and determine
priorities becomes critical
7
Heres how we do it . . . .

• In Term 4 each year, staff with a responsibility
  for managing a budget area submit a budget
  proposal which outlines
• What the program is
• What the outcomes will be
• What resources are needed
• What the cost of these resources is

The budget proposals are collected and considered
by the Budget Committee
8

• Some budget areas are almost non-negotiable. Eg
  Short Term relief, Utilities etc
• Some budget areas are absolutely necessary but
  some pruning may need to be done to reflect the
  school management planning priorities which flow
  from evaluations done as part of the Annual
  Reporting process
• Other budget proposals may be ranked in priority
  order depending on how well they are seen to
  contribute to the school priorities
• At this planning stage, it would be excellent to
  have parent input in suggesting any programs, or
  contributing, via the elected reps on Council, to
  the ordering of priorities.
• Programs tagged for funding from PC sources
  could be clearly identified this way within our
  OASIS accounting system

9
So..a goal for the PC might be
To have a target figure for fundraising gtgtgt
To participate in making budget proposals gtgtgt
To make a commitment to fund agreed programs
for the ensuing year, from funds raised gtgtgt
To set a new target figure for fundraising gtgtgt
10
Heres the current situation

• A commitment was made in last years planning
  process for this year to fund around xxxxxx for
  programs within this years budget
• We are VERY grateful for this commitment and look
  forward to working with the PC to align all of
  our planning processes