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Cleaner Production A team for the environment
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Cleaner production programme Involving all
levels
Management
Heads of department
Employees
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Cleaner productionfor the management
Integration of the management

• Approval of the CP-project
• Contract between the environmental team and the
  management
• Opening the first meeting of the environmental
  team
• Information event in the company
• Definition and approval of the environmental
  policy

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Conditions for cooperation

• Information Why? What? How?
• Responsibility
• Praise, credit and/or financial benefits
• Environmental image of the company
• Positive example by the management
• Include trainings
• Visualize advantages and results

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Incentives examples

• Bonus amounting to a percentage of the savings
  achieved by ideas from the idea box
• Team bonus plus individual bonus
• Training seminars
• Career opportunities
• Mention in company journal

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Different kinds of obstacles

• General problems and opposition

Organizational obstacles
Economic obstacles
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List of proven idea killers, part 1

• 1. Don't forget, we have to make money, too.
• 2. You will never be able to sell these ideas
  to the management.
• 3. Let's think about the details later.
• 4. I know that it won't work.
• 5. We are too big/too small for this.
• 6. We have tried/thought about this before.
• 7. This is bound to be too expensive.
• 8. This is neither the time nor the place for
  such a discussion.
• 9. It means work.
• 10. We have always done it like this why
  should we change now?
• 11. You don't seem to get the problem.
• 12. Let's discuss this later.

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List of proven idea killers, part 2

• 13. Our company (our situation) is different.
• 14. Let somebody else try this first.
• 15. This does not fit in our long-term plans.
• 16. Talk to such and such, that's his task.
• 17. We have already overspent/used up this year's
  budget.
• 18. It won't work and it is against our strategy.
• 19. We have no time to lose for this.
• 20. It sounds good in theory, but in practice it
  is another story ...
• 21. We don't have enough/not the right employees.
• 22. We are not ready for this idea yet.
• 23. It is too late to change now ...

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Reasons for setting up an environmental team

• BECAUSE there are many different
  departments/units in the company
• BECAUSE you have (environmentally) committed and
  competent employees
• BECAUSE in a TEAM with common goals you can reach
  far more than as a lone ranger
• BECAUSE you need an environmental team with
  clearly defined responsibilities for the
  establishment of a management system according to
  EMAS or ISO 14001

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How to set up an environmental team

• Agreement with the management
• Selection of the members of the environmental
  team from different departments organization,
  production, technical department, maintenance,
  purchasing, quality management, accounting,
  personnel, management, RD, product development,
  marketing, etc.
• Organization of the first meeting of the
  environmental team

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First meeting of the environmental team

• Opening by the management
• Give your professional and personal reasons for
  setting up an environmental team
• Talk about emission reductions and economic
  saving potentials
• Think about a name of the environmental team
  (waste watchers, clean team, etc.)
• The slogan, the motto of the environmental team

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Motivate employees but how?

• Praise and recognition
• Openness
• Information
• Delegation passing on responsibility
• Thorough preparation
• Management sets a positive example
• Get across visions instead of quantitative
  targets

• Joint activities outside the company
• Offer training
• Thoroughly planned and regular meetings
• Importance of language (colleagues, not staff)
• Address also private problems
• Stress the fun aspect

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Social and financial incentives

• Company nursery
• One additional week of holidays
• Company excursion/trip
• Training bonus
• Discount on companys products
• Canteen

• Agreement on targets
• Penalties (deduction from the salary)
• Profit sharing
• Bonus
• Employee participation shares
• Unified salary scheme

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Environmental Policy
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The environmental policy includes

• The main environmentally relevant principles of
  action and goals
• The duties - Self imposed duties (e.g.
  life-cycle analysis)- Requirements from
  legislation and/or standards (EMAS, ISO 14001,
  etc.)
• The integration of environmental protection
  (quality, safety, etc.)

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Contents of an environmental policy

• Principles of action
• Fostering the responsibility of employees
• Information and training of employees
• Assessment of environmental effects of products
  and processes
• Avoidance and reduction of environmental
  pollution
• Saving of resources
• Avoidance of emissions due to accidents
• Information of the public
• Inform the customers on the environmental aspects
  of the products
• Compliance with all environmental laws and
  regulations
• Continuous improvement of the companys
  environmental performance
• Reduction of the environmental impacts by
  economically feasible use of best available
  technology

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Environmental policy has to ...

• Be available in written form
• Be signed and finally issued by the
  top-management
• Provide a framework for the definition of
  environmental targets
• Be updated
• Be communicated to all employees
• Be accessible to the public

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Environmental policy Internal use

• Management
• Committed to environmental protection
• Environmental protection with a strategic
  orientation (not only individual actions)
• Employees
• Are informed about environmental targets and
  principles
• Know that the management supports the
  environmental targets
• Environmental manager
• Environmental projects have a high priority in
  the company
• Can request resources for the implementation of
  the goals

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Environmental policy External use

• External communication
• of the environmental policy
• Customers
• Suppliers
• Authorities
• Neighbours
• Media
• Environmental groups, NGOs

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Environmental policy Procedure

• Collection of information
• Guidelines choice of the most important
  principles
• Prioritization of environmental topics
• Existing policies (quality, company, etc.)
• First draft of the environmental policy in the
  environmental team
• Feedback of employees and management
• Inclusion of feedback by the environmental team
• Management decides on the environmental policy

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Policy Objective Measure
Environ- mental policy
Environ- mental programme
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Goals should be

• S Specific
• M Measurable
• A Achievable
• R Realistic
• T Time framed