INDENT AND TABLES 104

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INDENT AND TABLES 104

• Derek Lee
• Deputy Director UK Co-ordinating Body

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PURPOSE OF INDENT AND TABLES 104

• Monthly account of paying agency
• Forecasts of expenditure
• UK Claim for EC funding
• Commission monitors CAP budget

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FEOGA ACCOUNTING

• Cash (not accruals/resource)
• Exceptions - public storage/OTMS
• Accounting year ends 15 October
• y/e 15.10.03 FEOGA year 2003
• 1st month 16.10 to 30.11 NOV
• 2nd - 11th months as calendar
• 12th month 1.10 to 15.10 OCT
• Future changes to basis and year?

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FEOGA NOMENCLATURE

• CAP budget structure
• Chapters sectors
• Postes cover products/ advances/ balances/scheme
  years etc
• Example B01-2120-029 SCPS 2002 calendar year
  applications (balances)

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ACTIVITY BASED BUDGET

• Replaces Nomenclature from 2004 FEOGA year
• Example 05 03 02 03 2120 029 SCPS 2002
  calendar year applications (balances)

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FINAL FAX

• 1st week of month
• Paying agencies report
• total FEOGA net expenditure for previous month
• explanations of variances from latest forecasts
  (1M)
• Send to Co-Body
• Co-Body consolidate for UK
• Co-Body send to Commission by FAX

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FUNDING CLAIM

• 10th of month
• Paying agencies report total FEOGA expenditure
  analysed by chapter
• Send to Co-Body
• Co-Body consolidate for UK
• Co-Body send to Commission (electronically)
• Commission consult FEOGA and authorise monthly
  advance
• Advance in paid to RPA in following month

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TABLES 104

• 20th of month
• Reported by paying agencies
• Detailed monthly account of FEOGA expenditure
• T104 includes postes FEOGA expenditure
  (in-month and cumulative) quantities forecasts
• Standard Excel template
• Send to Co-Body
• Co-Body send to Commission with T101/103 (UK)
• Monthly checks and controls

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FEOGA FORECASTS

• Included in T104s
• Cash basis
• Paying agency responsibility - scheme managers
• Periods of forecasts
• next month
• total of following 2 months
• rest of FEOGA year

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IMPORTANCE OF FEOGA FORECASTS

• Commission use to monitor CAP Budget - monthly
  review at FEOGA Committee
• Visibility to European Parliament - political
  sensitivity
• Must be reliable rather than accurate - check!
• Credible explanations for variances important
• Periodic reviews of quality of forecasts carried
  out by Commission

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CO-BODY BUSINESS IMPROVEMENT

• 2002 review of agency problems - recommendations
• Co-Body guidelines - T104 monthly checks and
  controls
• Roadshow training package
• Follow up exercise in 2003

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CONCLUSIONS

• Poor quality Indents/T104s reflect badly on UK
• Inaccurate Indents could result in over claim of
  funding
• UK monthly shop window
• Paying agencies responsibility for quality
• Co-Body checks and controls are not a substitute
  for those of paying agencies