PowerPoint: The Basics

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PowerPoint The Basics

• Janiess Sallee
• Instructional Technology Services
• Seattle Pacific University

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Objectives

• Four ways to view a presentation
• Text tips
• Slide Master
• Color
• Animation
• Web links
• Images

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What are the options for viewing a presentation?

• Normal most common, used to enter and edit
  content
• Slide Sorter used to change order, apply
  changes to multiple slides at the same time
• Slide Show used to present slideshow full
  screen
• Notes Page seldom used, view slide as how it
  would look as a page with notes

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Normal view Most commonly used

• Enter content
• Edit content
• Insert slidesfrom otherpresentations

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Slide Sorter

• Change order
• Apply transitions or effects to multiple slides

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Slide Show

• Show presentation full screen
• Only view where hyperlinks and animations will
  work

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Notes Page Least used

• See presentation with notes only
• Used to review notes if they will be handed out

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How do you change between views?
View Menu

• Select appropriate view from View menu
• OR
• Use shortcuts under Outline/Slide tabs.

Shortcuts
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Entering text using the Outline tab on the
Normal View

• Choose the Normal view
• Select the Outline tab
• Click after first slide and begin typing content
  for first slide
• Note Content appears both in the Outline
  and on Slide Pane. Entering content on the
  outline view will assure that all text appears on
  a printed outline.

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Promoting and Demoting

• To add a new slide, press Enter
• To add a bullet point (demote),press the Tab key
• To change from a bullet point to a new slide,
  hold down the shift key and press Tab (promote)
• Note You may be able to add all text for your
  presentation without using the mouse.

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Understanding effective use of text
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Text tips General guidelines

• Titles should be 36 40 point
• Body text should be at least 24 point
• Use sans serif font such as Arial

Title (40 points)
Body text (24 points)
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More text tips

• Use slide master to change formats.
• Text slides should be brief
• No more than eight words per line.
• No more than eight lines per slide.

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Using the Slide Master

• The purpose of the Slide Master is to allow
  global changes to fonts, backgrounds, etc.
• Click on the View menu
• Go to View gt Slide Master
• Make changes and close

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Which of the following is the most readable? Why?
Dark background with light text
Light background with light text
Dark background with dark text
Light background with dark text
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What do you think of the following?

• People
• Get
• Annoyed
• When
• You
• Make everything fly in with lots of effects!
• Save animations and transitions to make
  important points

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Adding an Animation Scheme

• Apply a preset animation when you want the
  same effect for all slides
• Click the Slide tab and select slidesthat you
  want to animate
• On Slide Show menu click on Animation Schemes
• Click on scheme you wish to apply
• Click No Animation to remove one

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Adding a custom animation or transition

• Very similar to animation scheme
• Animations happen on slides
• Transitions happen between slides

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Adding Web links

• As part of a point
• Highlight text
• Click on Insert Hyperlink button
• Enter address
• Address itself www.spu.edu/depts/its
• Type in web link address
• Press enter address should appear

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Inserting images

• Inserting clip art
• Inserting images from files

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Summary

• Four ways to view a presentation
• Text tips
• Slide Master
• Color
• Animation
• Web links
• Images