Icelandic Business Delegation

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Icelandic Business Delegation
To San Francisco October 7-11 2006
Organised by The Trade Council of Iceland
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San Francisco, California
Multi-sectoral mission to San Francisco October
7-11 2006
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Objectives

• Strengthen present business relations in the
  market.
• Explore new opportunities, buying or selling.
• Establish new business relations.
• Look for strategic partnerships.
• Identify new sales leads which can lead to
  concrete business deals.
• This is a multi-sectoral mission.

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Who Should participate
Participants can be investors, producers,
exporters, importers and service providers
interested in Strengthening existing
relationships Exploring the area for investing
and/or selling products and services Sellers and
buyers looking for intersting business
opportunities. Those planning to start business
or building a strategic relationship with local
companies.
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Estimated costs for SFO delegation
7th 11th OCTOBER 2006
Expenses for each participant
Flight (economy class) ISK 75.000 Hotel
expenses 4 nights in San Francisco _at_ USD
250 ISK 75.000 Delegation participation fee
with partner search service ISK 160.000 Total
estimated cost. excl. daily expenses with partner
search service ISK 310.000 Delegation
pariticipation fee for exploratory mission
ISK 80.000 Total estimated cost. excl. daily
expenses without partner search service I SK
250.000 NOTE! 1) These expenses are an estimate
and meant for guidance only. 2) In order to
maintain an important level of standard and
comfort, the group meetings will be held in 4-5
star hotels 3) Expenses presented here do not
reflect the actual total cost of a promotional
campaign
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Main expenses

• Individual company costs
• Partner search
• Travel, hotel and transport
• Joint costs
• Publication of brochure/leaflets
• Promotional campaign in SFO
• Local transportation cost in SFO
• Reception costs
• Rent of facilities, refreshments during meetings.

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Example of stand organisation
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Why a Business Delegation?

• A Business Delegation is a cost effective event
  for companies. Within a few days they can visit
  and meet with prospective trade partners.
• A Business Delegation is an opportunity for
  companies to test new markets, establish useful
  contacts, learn about the culture and business
  aspects of the countries.
• A Business Delegation is an opportunity to
  network with other participants of the trade
  mission.
• A group of companies from more countries are more
  likely to generate general interest from the
  market environment visited.

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Example of meeting room facilities
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Project Time Line

• 25th of Aug.
• Deadline for application with company profiles
  and description of preferred partners delivered
  to the Trade Council
• 05th of Sept.
• Target group list for San Francisco ready
• 5-10th of Sept
• Email/ inivitations sent out, using the target
  group list.
• 10th of Sept.
• Deadline for delivering all material (pictures)
  for brochure to the Trade Council.
• 20-29th of Sept
• Press Release in SFO
• 1th of October
• Meeting plan for business meetings ready and sent
  to participants
• 7th October
• Departure to San Francisco

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Example of meeting room facilities
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Agenda October 7-11
Saturday October 7 departure for San Francisco
w. FI617 1710 arrive SFO 1905. Sunday
Resting, possibe excursion to Napa valley Monday
1000 Meeting for the Icelandic participants of
the Trade Delegation Briefing on important
elements of doing business in the US.
Participation from local experts on marketing
in the Bay area. marketing in the bay area
Dos and Donts? 1230 Light lunch - Tade show
from Iceland, Presentation on the business
environment in Iceland to an invited audience
from the business community. 1330 Business to
business meetings with companies that have been
approached through the partner search services
of the Trade Council 1700 End of business
meetings Evening Networking buffet.
Participants have an opportunity to ivite special
guests of the delegation to the dinner
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Agenda (cont.)
Tuesday and Wednesday 0900 Continued B2B
meetings and follow up from previous day
1300 Company visit / Study tour to a prominent
company in the Bay area or in Silicon Valley.
Choice of company to visit will be tailored to
the needs of the delegates Wednesday October
11 2335 Departure from San Francisco to
Iceland Thursday 1500 Arrival in Iceland
Explanations 1. B2B are meetings organised with
the participation of possible importers, agents
and retailers, etc., present for the promotional
campaign. 2. Private meetings are intended for
those that have organised their own meetings, as
well as providing the opportunity to follow-up on
any interesting group meetings. 3. Dates for
the programme of the business delegation are
subject to changes.
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Choice of hotels

• In San Francisco
• To be confirmed
• Negotiating with a few hotels for rates around
  USD 220-250/night

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Travel Itinerary

• Suggestion
• SATURDAY 7 OCT. FI 671 1710 REK-SFO 1905
• DURATION 855
• WEDNESDAY 11. OCT. FI 670 2335 SFO- REK 1455
  (12 OCT)
• DURATION 820
• SATURDAY 14. OKT FI 670 2335 SFO- REK 1455
  (15 OCT)
• DURATION 820
• -RESERVATION NUMBER(S)
• -ISK 74.860.- Incl. tax
• Ekki um að ræða eiginlega hópferð, svo hver og
  einn sér um að panta flug fyrir sig en þar sem
  sætaframboð er takmarkað hefa verið tekin frá
  nokkur sæti á ofangreindum dögum og númeri sem
  þátttakendur geta notað til að fá hópfargjald.
• búin að taka frá 20 flugsæti út 7.okt og 10
  sæti heim 11.okt og 10 sæti heim 14.okt.

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• Further information will be provided by
• Trade Council of Iceland
• Svanhvít Aðalsteinsdóttir
• Tel [phone] / GSM 824 4386
• Fax [phone]
• E-mail svanhvit_at_icetrade.is