Payroll Interface REJECTS

1
Payroll InterfaceREJECTS
2
Objectives

• At the end of this module, participants will be
  able to
• Describe the key parts of a payroll reject.
• Determine how to correct a payroll reject and
  identify the correct method to use for various
  types of rejects.
• Explain the purpose of Payroll Regeneration and
  when to use it.

3
What is a Payroll Reject?

• Transaction that does not pass the DCPS edits and
  rejects (returned to personnel)
• Transaction that has processed at payroll but
  contains error(s)
• DCPS produces reject file and sends it to DCPDS
  for processing
• Rejected action produces a Pay Reject ART ticket
• Resolve Pay Reject ART ticket within two days or
  before the payroll deadline

4
The Payroll Interface Process (cont)
5
January 2003 (OA) REJECT TIMINGS2nd
Thursday Payday
PAY PROCESSING PPE 12/28
PAYDAY
PPE
LAST DCPDS INPUT for up to 01/11
PAY PROCESSING PPE 01/11
Friday rejects or DCPS updated
Tuesday rejects PPE 01/11 or DCPS Updated
Monday rejects for up to 01/11 or DCPS Updated
PAYDAY
PPE
M-F Rejects for PP beginning 01/12
Monday rejects or DCPS updated
Tuesday rejects or DCPS updated
Wednesday rejects or DCPS Updated
Thursday rejects or DCPS updated
LAST DCPDS INPUT for up to 01/25
PAY PROCESSING PPE 01/25
Tuesday rejects for PPE 01/25 or DCPS updated
Friday rejects or DCPS updated
Monday rejects for up to 01/25 or DCPS updated
6
The Pay Reject ART ticket

• Identifies the transaction that rejects.
• Contains instructions.
• Provides data values that caused the error
  condition
• Identifies whether the transaction updated DCPS
  (Processed for Pay)
• Identifies when the transaction has been deleted
  from DCPS instead of updated.

7
(No Transcript)
8
Rejects in Returns to Personnel File at DFAS

• Rejected transactions remain in a SUSPENDED mode
  in payroll for two pay cycles.
• Transactions in the Returns to Personnel file
  are waiting for a Correction or Cancellation to
  the original rejected action.
• If no corrective action is taken within two pay
  cycles, the transaction is deleted - like it
  never happened (it will come back in payroll
  reconciliation)

9
XXX3333
10
Determining the Problem

• Verify the NOA and effective date of the
  transaction.
• Review the information payroll received or did
  not receive.
• Review the related information in the
  employee/position record in ART

11
Determining Corrective Action

• Correction (NOA 002)
• Cancellation (NOA 001) and input new transaction
• Direct Data Update
• Regeneration
• Remedy Ticket
• Fax to Imaging

12
Correcting a Pay Reject

• Two ways to correct a pay reject
• Correction or Cancellation to the original
  rejected action. (NOA and effective date must
  match)
• Reflow the original transaction (either by
  regeneration or coding the action in DCPDS)

13
Direct Data Rejects

• Direct Data Rejects must be resent by correcting
  the error condition. Be sure to date track to
  the effective date.
• DO NOT use correction coding.

14
Payroll Regeneration

• Flows 500 character to DCPS
• Does NOT update the DCPDS record
• Does NOT produce a SF-50
• Flows data from current PAY500 selected
• Unless you change the data
• Use it cautiously, especially on awards

15
Regeneration

• Flows actions improperly programmed
• missing or wrong values on W3L, DCPDS correct
• Check current Payroll Advisory Letter (PAL)
• Flows actions that were rejected in ART pay
  rejects but not corrected within two pay cycles.

16
)
17
(No Transcript)
18
(No Transcript)
19
(No Transcript)
20
(No Transcript)
21
(No Transcript)
22
(No Transcript)
23
(No Transcript)
24
(No Transcript)
25
Buckets Demonstration