PowerPoint-Pr

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Introduction and Overview EU Design Study
Committee meeting January 19, 2006 J. Eschke, GSI

1. Introduction
2. Update status of FAIR project
3. Overview meeting
4. Preparation of first Annual Report
5. Activity Report
6. Financial Forms (Katharina Berghöfer)
7. Distribution of work / deadlines

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The International Steering Committee for FAIR
ISC Internat. Steering Committee H. Schunck
AFI Working Group Administrative and
Funding Issues O. Skeppstedt (since16.1.2006)
STI Working Group Scientific Technical
Issues H. Wenninger
FAIR Project
PAC QCD E.Chiavassa
Legal Working Group U. Jahn
PAC NUSTAR R.Casten
PAC APPA D.Schwalm
Full Cost Issues Group B. Brandt
TAC Yanglai Cho
Cost Review Group 'E' Experiments W. Bartel
Observers
Cost Review Group 'A' Accelerators D. Plane
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Cost OptimizationAccelerators

• Change of p_bar operation
• Repositioning of HESR
• Repositioning of FLAIR Cave
• Repositioning of PP, AP, CBM caves

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New FAIR Layout October 2005 version 9.1.3b
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new GSI FAIR Division Leader FAIR Technical
Director
Dr. Dieter Krämer
Formation of FAIR Division at GSI now
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Next Steps

• 2005
• September Consolidated Layout of FAIR
• October Final Modification of Civil
  Engineering --gt new design specs to BUNG
  compagny
• September STI Draft of FAIR definition
• September/November Cost Review Groups E and A
  evaluation reports
• November STI and AFI joint session to finalize
  FAIR definition
• November TAC evaluation of new layout, of civil
  engineering
• November presentation of
  project status to ISC
• January 2006 Civil Engineering report from BUNG
  company
• January Mid 2006 Determination of Legal
  Structure of FAIR, draft of FAIR contract
• March 2006 Baseline Technical Report - FAIR
  Project Definition
• Mid 2006 Signature of FAIR Convention
• 2006 to 2010 Technical Design
  Reports (TDR) for the sub systems
• spring 2008 Start of FAIR
  construction
• 2011 2014 Commissioning of FAIR

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EU Support for FAIR project in FP6 "Design
Studies" and "Construction of new infrastructures
(CNI)"

• Design Study "DIRAC secondary-Beams" (1. Feb.
  2005 31. Jan. 2008)
• application to EU 10 Mio ( 9 Mio
  approved, total budget 22 Mio )
• 29 participating institutes
• Scope of Design Study secondary beams (RIB
  and Antiprotons)
• SIS100, CR, RESR, NESR, NUSTAR, HESR, PANDA
• Kick-Off meeting 14-15 April 2005
• CNI contract "DIRAC-PHASE-1" (1. Oct 2005 30.
  Sept 2009)
• application to EU 14,8 Mio ( 10,4 Mio
  approved, total budget 100 M)
• EU funding 100 for Construction (up to
  10 of total construction cost)
• 13 participating institutes
• Scope of CNI FAIR Phase-1
• FAIR injector SIS18 intensity upgrade,
  HADES upgrade, construction R3B magnet
• Kick-Off meeting 1-2 December 2005

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FAIR - EU support
SIS100/SIS300
SIS18
HADES (CBM)
HESR
R3B
Super- FRS
GSI Accelerator Facilities
HADES
PANDA
R3B
NUSTAR
Scope of CNI ? FAIR injector SIS18 intensity
upgrade (HADES, R3B) Scope of Design Study ?
secondary beams (RIB and Antiprotons)
CR
NESR
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Participants
33 participating institute (31 contractors)? 31
participating institute (29 contractors)
X
X
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Management Structure Design Study
"DIRACsecondary-Beams"
Advisory Boards ? existing PACs and TAC of FAIR
project
Governing Board (representatives of 33
Institutes/Institutions)
Design Study Coordinator
EC
Management Office
Steering Committee (Design Study Coordinator,
FAIR Project Leader, GSI Director,
Representatives of the 5 Design Projects)
Design Study Technical Group ( Design Study
Coordinator, 5 Design Project Coordinators and 21
Task Leaders )
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FAIR EU Management Team Design Study CNI
contract Katharina Berghöfer , Jürgen Eschke
(coordinator), NN
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EU funds spend in the first reporting period (1.
Feb. 2005- 31. Jan. 2006) The pre-financing
(80 of the EC financial contribution for the
first 18 months of the contract) of 3.96 M (44
of 9 M) for all contractors have been received
by the coordinator GSI. GSI has transferred the
44 of the EC contribution to each contractor. ?
The next pre-financing will be granted by the EC
if 70 of this amount have been spent.
3.96 M x 70 2.77 M ? to be proven by the
annual or later periodic report
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Estimate from Task Information Sheets (TIS) for
the first reporting period
Total gt1,96 M
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Annual Report A. an activity report including -
a progress report, - the list of deliverables, -
a report on the use and dissemination of
knowledge. B. a management report (financial
information) including - a justification of the
resources deployed, - the Form C Financial
Statements (which may require an
Audit certificate if provided for under Article
7.2 of the contract), - a summary financial
report. C. a report on the distribution of the
Community financial contribution.
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A. ACTIVITY REPORT
summary status FAIR project ? FAIR EU management
team summary for each "design project" ? Design
Project Leader plus corresponding member of the
steering committee
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? FAIR EU management team
1.4 Update of the non-confidential Project
information (for EU Database)
? FAIR EU management team
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1.3 Other specific activities (Design
Study/Construction activities) This section
covers all the aspects of the Design
Study/Construction activities (other than the
Consortium Management activities) as defined in
Annex I Description of Work to the contract. A
separate section should be given for each
task ? taskleader of this task 1.3.1 Title
of the first Task Give, using the table below,
a list of all contractors participating in this
Task during the reporting period and the total
human effort deployed.
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Describe the progress made during the reporting
period toward the objectives of the Task and
toward the milestones and deliverables foreseen,
specifying the contribution of the involved
contractors. The contribution of each contractor
should be given with sufficient details to allow,
in an unambiguous way, to justify the costs
declared in part B management report of this
annual report. Describe any significant
achievements, and their impact, resulting from
this Task during the reporting period. Clearly
highlight and justify any major deviations from
the work planned in the contract. Indicate the
recommended actions to correct such
deviations. List in the table below all
milestones and deliverables defined in the
contract that have been achieved during the
reporting period.
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List in the table below the major meetings and
workshops organised under this activity during
the reporting period
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2. List of deliverables
? FAIR EU management team
3. Use and dissemination of knowledge ?
taskleader of each task This section should
start on a new page. Describe all the
actions undertaken during the reporting period to
disseminate, promote and exploit the knowledge
derived from the project. For each action
indicate the Weblink, if any. Areas to be
covered may include - publications resulting
from the project - patentable results, including
a list of patents applied for - conference
presentations resulting from the project -
Web-based activities
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B. MANAGEMENT REPORT (FINANCIAL INFORMATION) 1.
Justification of the resources deployed Provide,
for each contractor, the table Justification of
resources deployed during the reporting period(
Appendix 1) ? each participating contractor 2.
Forms C - Financial Statements This section
should start on a new page. Provide, for each
contractor, the Form C - Financial Statements
(look at http//www.cordis.lu/fp6/find-doc.htmrep
orting). Audit certificates must be submitted
with the Forms C if required for this period in
Article 7.2 of the contract7. ? each
participating contractor 3. Summary financial
report This section should start on a new
page. Provide a Summary financial report (look
at http//www.cordis.lu/fp6/finddoc.htmreporting)
consolidating the costs claimed by each
contractor for the reporting period ? FAIR EU
management team
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C. REPORT ON THE DISTRIBUTION OF THE
COMMUNITY FINANCIAL CONTRIBUTION Provide the
Report on the distribution between contractors
made during the reporting period of the Community
financial contribution (look at
http//www.cordis.lu/fp6/finddoc.htmreporting)
? FAIR EU management team
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Financial forms "Form C-Model of Financial
Statement per Activity"

• Please insert all relevant information in the
  yellow highlighted fields
• Informations how to complete the form are given
  in the "Guide to Financial Issues"3.2.3.1.1.2
  page 89 ff. and the reporting Guide (already sent
  to you via email also to forward it to your
  financial contact person)
• For further questions send an email or
  callKatharina Berghöfer (k.berghoefer_at_gsi.de)
  phone [phone]

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Financial Form "Justification of resources
deployed during reporting period"

• Use your own cost categories due to your
  accounting department
• AC cost modell
• Total direct eligible costs 20 indirect costs
  Total costsgt must refer to request of FP6
  Financial contribution given in Form C (Section
  5) (Footnote 2)
• Total effort in person months be aware of
  footnote 1!
• Global estimate of the total costs for AC
  contractorsgt must refer to progress report and
  Annex I regarding own contribution (advicein
  case of an audit timesheets are helpful!)
• FC/FCF cost modell
• Total direct eligible costs 20 indirect costs
  Total costsgt must refer to request of FP6
  Financial contribution given in Form C (Section
  5) (Footnote 2)

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Deadlines Activity Report 1. February 2006 ?
taskleader of this task MANAGEMENT REPORT
(FINANCIAL INFORMATION) 7. February 2006 ? each
participating contractor (Justification of the
resources deployed and Form C)
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Steering Committee Tasks of the Steering
Committee The Steering Committee assists the
Design Study Coordinator and is responsible for
the operation of the whole Project as a
homogenous body. ... The Steering Committees
tasks are Review of resource status and Project
progress Preparation on major changes in the
implementation plan including re-distribution of
the budget, to be approved by the Governing
Board Monitoring of scientific and technical
progress (improve quality of reports) Composition
of the Steering Committee The Steering Committee
is composed of - The Design Study Coordinator as
the Chairperson - The FAIR Project Leader - The
GSI Director - One representative of each of the
five Design Projects J. Eschke (Chair), H.
Gutbrod, W. Henning, PANDA (Paola Gianotti,
Frascati), NUSTAR (R. Krücken, München), HESR (R.
Maier, FZJ), COOLSB (B. Franzke, GSI), SIS100 (H.
Eickhoff, GSI)
Design Project Leader 1. PANDA James Ritman
(FZJ) 2. NUSTAR Martin Winkler (GSI) 3. HESR
Raimund Tölle (FZJ) 4. COOLSB Markus Steck
(GSI) 5. SIS100 Peter Spiller (GSI)
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Design Project Leader 1. PANDA James Ritman
(FZJ) 2. NUSTAR Martin Winkler (GSI) 3. HESR
Raimund Tölle (FZJ) 4. COOLSB Markus Steck
(GSI) 5. SIS100 Peter Spiller (GSI)
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Tasks
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Tasks