Academic Staff Induction

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Academic Staff Induction

• Carnegie Faculty of Sport and Education

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The Induction will aim to

• To provide a general overview of procedures
  within the Faculty
• To identify the universities requirements in
  relation to the Post Graduate Certificate in
  Higher Education (PGCHE)
• To look at the role of the Module Leader

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Faculty procedures

• Accessing x-stream
• X-stream is the virtual learning environment
  which supports modules
• Minimum expectation is that the module handbook
  and lecture support will be placed on your web
  base
• To set up contact VLE support
  vlesupport_at_leedsmet.ac.uk
• You will need you staff Id and the CRN number of
  the module

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• Post Graduate Certificate Higher Education
• (PGCHE)
• If you have been appointed on an academic
  contract, your contract is full time or more than
  50 fractional and you are new to teaching in HE
  you must attend the PGCHE course that is run by
  the University. You will be contacted with dates
  the course is running however, please speak to
  your subject group leader in relation to
  attendance at this course.
• If you have been appointed on a fractional
  academic contract of less than 50 or you have
  been appointed as a part time hourly paid
  lecturer and you are new to teaching in HE. You
  will be made aware of the next PGCHE course dates
  and have the option to attend should you wish to
  do so.

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The Role of the Module Leader

• To be responsible for the learning and teaching
  methods and the general academic standard of the
  named module
• communication with and co-ordination of all staff
  associated with the module to ensure that all are
  aware of their responsibilities for teaching and
  marking assessed work at the start of the module.
• Establish which staff are delivering on the
  module (speak with associated subject group
  leader for this).
• Organise a meeting prior to commencement of the
  module to discuss
• Delivery of lectures
• Responsibilities on respect of management of
  module to include planning and delivery of
  seminar activities
• Decide percentage of marking being allocated,
  return dates for moderation and meeting for
  formal standardisation to take place.

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The Role of the Module LeaderHelpful Hints

• Accessing timetables
• http//www.leedsmet.ac.uk/portal/staff.htm

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• The Role of the Module Leader
• To ensure assessment details for the module are
  validated
• To check that the assessment planned for the
  module is in accordance with the validated
  document.
• To complete all assessment within the relevant
  guidelines.
• Obtain a copy of module descriptor
• Establish timelines for collection, marking,
  moderation and return of mark note return date
  is date the marks are returned to the students so
  admin need those 48 hours prior to that.
• If employing examinations (and resit exams) in
  the assessment of the module, to act as the lead
  examiner in attending, as a minimum, the first
  ten minutes of any exam and normally the whole
  exam.

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• The Role of the Module Leader
• To provide students with a week by week module
  outline using the faculty template as a standard
  guide
• The module guide should be available via
  x-stream.
• If taking over an existing module, refer to the
  previous year to establish what has been taught
  and if appropriate follow a similar pattern.
• If taking over a new module, you will have to
  plan an overview for the module.
• If teaching a repeat module within the same year,
  the module must remain the same for both
  semesters.
• If teaching a module that you have previously
  taught review of content should be modified where
  possible during the review process of the
  previous year.

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The Role of the Module Leader

• Week by week outline should include details of
  content, associated readings and where
  appropriate directed activities. If possible,
  additional work should be available should the
  lecture not take place.
• Completion of each module equates to 150 hours of
  which taught / contact time should equal between
  20 and 30 hours. The remainder being made up of
  tutorial support, student work and assessment. At
  level 1 guidance on this may be more appropriate
  than at subsequent levels.
• It is anticipated that 2 versions of a module
  handbook will exist. The full version will go on
  x-stream with an abbreviated version printed for
  students.

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• The Role of the Module Leader
• Where there is a need to make staffing requests,
  to ask the subject group leader for staffing
  support and to assist in the recruitment of part
  time staff as necessary.
• Where you feel it necessary to request additional
  support this needs to be done as early as
  possible in order that part time hour requests
  can be submitted by the subject group leader to
  the head of academic staff for approval.
• A clear rationale will need to be provided for
  this for example expertise.
• As module leader, you should try to identify any
  appropriate staff although approaches must be
  measured as employment may not be guaranteed.
• Within this section, if you have a guest lecturer
  you would like to invite, that should be passed
  through the subject group leader.

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The Role of the Module Leader Associated
paperwork

• Part time hours request

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• The Role of the Module Leader
• To provide subject group leaders with details of
  the preferred timetabling arrangements for the
  module.
• To check published timetables for accuracy.
• To ensure that any room changes including non use
  of rooms are confirmed.
• During the review of each module, consideration
  should be given to the timetabling of the module
  for the subsequent year.
• Timetabling has some flexibility so you can
  choose to do a long thin delivery for example
  lecture and seminar per week, or a short fat
  delivery over for example a 5 week period.
• When planning for timetabling, consideration
  needs to be given to the size of the group, the
  number of seminar groups, the timings of the
  lectures and its placement across semesters.
  Practical facilities can sometimes be more
  difficult to access during semester 1 than during
  semester 2.

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• The Role of the Module Leader
• As much detail as possible needs to be provided
  as possible to the subject group leader in the
  allocated time. This information is then passed
  on to timetabling for them to input.
• The practice at the moment within the Faculty is
  to staff the timetable.
• Once timetables have been produced, these will be
  distributed to the associated member of staff for
  checking, where changes need to be made, these
  must be communicated to the subject group leader
  who will then communicate them to the timetabling
  team.
• If it is known that lectures will not be
  delivered during timetabled slots, then
  notification to the subject group leader should
  be made in order that bookings can be amended.

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Associated Paperwork

• Timetable preference
• Timetable parameters

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• The Role of the Module Leader
• To maintain a record of attendance for the
  module.
• Registers of students tied to the module can be
  found on x-steam.
• For some modules attendance is a requirement.
• Attendance is deemed to be a cause for concern if
  2 lectures in anyone module are missed. A letter
  is held by admin regarding attendance and as
  module leader you can request that one be sent.

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The Role of the Module leader Helpful hints

• Accessing registers
• http//www.leedsmet.ac.uk/portal/staff.htm

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• The Role of the Module Leader
• To complete module evaluations as defined within
  the University academic regulations.
• To pass a summary of the module evaluation
  together with a module leader report to (course
  leader and subject group leader).
• At the end of each module a module evaluation
  should be completed by students on the module.
  This process provides them with the opportunity
  to feedback about there experiences.
• Module evaluations will be generated centrally by
  admin and delivered to your pigeon hole when
  needed. They should be completed and returned to
  admin for processing.
• Once processed a summary will be given to you
  along with the originals for inclusion in the
  module box. At this point a module leaders
  evaluation needs to be completed and passed to
  the appropriate members of staff.
• During this process, it may also be appropriate
  to look at any minor modifications to the module
  that need to take place and also start the
  planning for the next delivery of the module.

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• The Role of the Module Leader
• To provide the Principal Learning Officer with
  early and accurate information regarding any
• Learning Support staffing requests
• Equipment needs for the module.
• The faculty have an effective system of ordering
  equipment.
• Requests need to be delivered no later than 48
  hours in advance
• If learning staff are required to support, a
  module notification should be made to the subject
  group leader for approval.

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Associated Paperwork

• Equipment request form
• Learning Support Request form

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• The Role of the Module Leader
• To identify and advise subject group leader of
  any costs that are essential in the delivery of
  the module including
• Transport
• Equipment
• Visiting Lecturers
• Reprographics
• New software
• Some module will require additional funding.
• Where this is the case a detailed account of
  expenses should be provided to the subject group
  leader, before any commitments are made.
• Expenditure should be monitored with a detailed
  overview provided to the subject group leader at
  the end of the module.

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• The Role of the Module Leader
• To attend Exam Board and Tracking Meetings and be
  prepared to provide further information
  regarding
• The module
• Students on the module
• Regular meetings are scheduled to monitor student
  experiences.
• Staff are expected to attend meetings and to
  bring a report concerning their modules and
  students with.
• Information required will include an overview of
  the module evaluations, the module leaders
  report, any actions that have been taken as a
  result of the evaluations and how this
  information has been disseminated to any
  interested party (for example student, level
  leader, course leader, subject group leader).

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• The Role of the Module Leader
• To co-ordinate as necessary with any other party
  involved in the linked delivery of the module.
• To meet any other Faculty and University
  requirements that would be more generally
  appropriate of the delivery of the module.