Materiel Services Maintenance Building

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Materiel ServicesMaintenance Building

• Room 135
• Phone [phone]
• Fax [phone]
• Ed Reilly, Supervisor Warehouse
• 908-737-5081
• ereilly_at_kean.edu

Part III
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Contents

• Materiel Services
• Mission
• Warehouse Receiving
• Mail Services
• Mission
• Insurance Requirements for Transportation
  Services
• Surplus Equipment

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Materiel ServicesMission Statement

• Materiel Services provides services in the
  following areas
• Central Receiving
• Delivery of equipment and supplies to campus
  offices
• Disposal of broken, outdated, or surplus
  equipment
• Storage of office equipment
• Materiel Services also maintains a stock of
  office supplies for the
• convenience of university departments, sample
  supplies include
• Printer Paper
• Kean Letterhead
• Printer Supplies
• General office merchandise

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Warehouse Receiving

• How to order Supplies
• To order supplies complete the Supplier Request
  Form and forward it to Materiel Services via
  campus mail or fax your order to 908-737-5055.
• External suppliers are instructed to deliver
  products directly to the Materiel Services
  location whenever possible.
• For large items that cannot be received at the
  department, contact Materiel Services who will
  receive and deliver the items purchased to the
  department.

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Writing A Specification/Description

• A specification is a detailed description of the
  goods or
• services required. This should include
  information such as
• Manufacturers part or model number
• Form, fit, and function
• Technical information
• Drawings
• A well written specification and/or description
  will ensure that your expectations are adequately
  met.
• To access the Materiel Services website click
  here, and click on the Materiel Services button
  on the menu.

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Mail ServicesRoom 135 Warehouse

• Phone [phone]
• Fax [phone]
• Joe Kang, Asst. Director
• sjkang_at_kean.edu

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Mail Services Mission Statement

• Mail Services is a department within the
  Purchasing Department whose responsibility is to
  provide mail services to the campus community at
  Kean University. Services include
• Mail delivery to the main campus
• Mail delivery to the East campus
• Federal Express Service
• UPS Overnight Services
• Special mass mailing projects
• Tuition Bid mailing
• USPS mail van on specific days and times
• Return mail envelopes

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Services Provided

• For all your mail services needs including Mail
  Express Service contact Joe Kang at
• 908-737-5060 or email sjkang_at_kean.edu.
• To access the Mail Services website click here
  and click on the Mail Services button on the menu.

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Insurance Requirements for Outside Transportation
Services

• Insurance is required for all groups or
  individuals using outside transportation services
  for University business.
• What constitutes outside transportation
  services?
• - Rental vehicles (i.e., cars, vans, etc.)
• - Charter buses
• Please contact Sharon Pezarras, Director of
  Business Services, at Ext. 7-3158 before making
  your transportation arrangements to ensure
  appropriate insurance coverage.

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Surplus Equipment

• The University Disposal Policy defines surplus
  equipment and
• assets as redundant, obsolete, and damaged
  property, as well
• as item (s) in usable condition that are no
  longer needed
• because of changed circumstances.
• How to dispose of surplus equipment
• Submit an e-mail to University Purchasing
  requesting a surplus pick-up. Include
  description, condition and the University tag
  number where applicable.
• For questions and further clarification call Joe
  Kang at
• 908-737-5060 or email him at sjkang_at_kean.edu.