PowerPoint The Basics

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PowerPoint - The Basics

• Theresa Sama
• UCLA/Crump Institute
• tsama_at_mednet.ucla.edu
• www.crump.ucla.edu/crump/tsama/PowerPoint_Tutorial
  /

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Useful Resources References

• Effective Presentations - www.research.ucla.edu/er
  a/present/index.htm
• PowerPoint and Beyond - www.way.peachnet.edu/facul
  ty/tstrick/powerpoint/Beyondpowerpoint.htm
• PowerPoint Tutorials -
• www.coe.uh.edu/projects/faculty-devel/

• B. LeVitus, D. Shadovitz, E. Jones, D. Sutton.
  Office 98 Bible. Foster City, CA IDG Books
  Worldwide, Inc. 1998
• Microsoft Corp. Microsoft PowerPoint 98
  Macintosh edition. 1998

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Introduction
Delivering your presentations effectively
involves using a proven four-step process
1. Plan 2. Prepare 3. Practice 4. Present
Follow these guidelines and you and your message
will have high impact on your audiences.
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Setting up your presentation

• On-screen Show or Output to 35mm Slides

File ? Page Setup
NOTE It is important to size your slides
appropriately prior to inserting any images into
your presentation. If not, this will result in
distorted images.
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Getting around in PowerPoint

• Slide view - The slide as it will appear in your
  presentation
• Outline view - Overall organization of the text
• Slide sorter view - Arranging, adding and
  ordering slides
• Notes page view - Create notes for the presenter
• Slide show - Fills the screen, View the
  presentation effects

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Using the toolbars
Standard
Formatting
Drawing
NOTE Hold the cursor over any item on a toolbar
without clicking and a tip will pop up and tell
you what it is.
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Shortcut menus

• PowerPoint provides shortcut menus so you can
  perform different commands without having to use
  the pull-down menu.
• Shortcut menus can save lots of time.

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Opening, saving, and closing presentations

• Opening - File ? Open or click the Open button on
  the Standard toolbar
• Saving - File ? Save or click the Save button on
  the Standard toolbar
• Closing - File ? Close or click the close box in
  the top-left corner of the presentations window

NOTE You can open and work with multiple
presentations simultaneously. As you open each
presentation, its name is added to the bottom of
the Window menu.
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Creating a new presentation

• Choose File ? New
• Choose a presentation
• format

• Choose a layout

NOTE You can also create a template using the
design of another presentation. Choose Format ?
Apply Template/Design and choose the presentation
from which you want to borrow the design.
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Entering and editing text

• Outline view is excellent for editing text
  because it enables you to see the overall content
  of your presentation while you are editing the
  text
• View ?Outline or by clicking the Outline view
  button
• Slide view also provides an easy way to edit
  text, and it provides a good opportunity to see
  an individual slides appearance
• View ?Slide or by clicking the Slide view button

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Bulleted lists

• From Slide view, choose Format ? Slide Layout and
  choose the Bulleted List layout (2nd layout shown
  in dialog box)
• Enter a list of text

• Or, you can select the bulleted list from the
  formatting toolbar

NOTE When View ? Ruler is checked from the menu,
you can drag the bottom indent marker in the
ruler to the right. Notice that the bottom marker
moves the text away from the bullets, and the top
marker moves the bullets away from the text. You
can use this to set indentations.
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Using a character as a bullet

• Choose the paragraph with the bullet that you
  want to change
• Choose Format ? Bullet to open the Bullet dialog
  box
• From the list, select the character that you want
  to use as your bullet

• You can also change the font, color and size of
  the character or bullet

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Working with slides and moving between slides

• Inserting new slides
• Adding all slides from a previous presentation
• Adding selective slides from a previous
  presentation
• Rearranging slides
• Changing the slide layout

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Inserting new slides

• Choose the slide which you want the new slide to
  follow
• Choose Insert ? New Slide or keyboard shortcut
  ?-M (MAC) or ctrl-M (PC)
• New Slide dialog box appears. Choose the slide
  layout you want and click OK

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Adding all slides from a previous presentation

• Open the presentation to which you want to add
  the slides
• Choose the place where you want to insert the
  slides (new slides will appear after the chosen
  slide)
• Choose Insert ? Slides from file and find the
  previous presentation
• Click the Insert button

NOTE The inserted slides take on the look of the
presentation in which they are inserted.
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Adding selected slides from a previous
presentation

• Open both presentations (previous and new), then
• go to View ? Slide Sorter
• Copy chosen slides from the previous presentation
  
• ? C (MAC) or ctrl C (PC)
• Switch to new presentation by either clicking on
  the open window or by using the Window menu
• Paste into new presentation ? V (MAC) or ctrl V
  (PC)

NOTE To select more than one slide, press and
hold the Shift key while you select the slides or
click and drag over slides to select a group of
slides.
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Rearranging slides
Outline View 1. Click the icon for the slide
that you want to move 2. Drag the icon up or
down in the outline

• Slide Sorter view
• 1. Select the slide you want to move
• 2. Drag the slide to its new location

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Changing the slide layout

• 1. Choose the slide you want to change

2. Choose Format ? Slide Layout
3. In the Slide Layout dialog box, choose the
layout you want to apply to the slide and click
Apply
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How can I format titles and text for entire
presentations?
Sometimes you might want to make formatting
changes to the entire presentation, whether those
changes are for the text or for the layout of
your slides.
Choose View ? Master ? Slide Master

• NOTE When changes are made in the Slide Master,
  they are applied to the entire presentation.

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Slide templates
Use templates to apply a chosen group of styles,
colors, and fonts to the slides you are working
with. PowerPoint comes with over 150 different
templates.

• In addition, Departmental slide templates and
  Clip-art are available on Pharm-NT3 at the
  following server location
• MAC - Apple/Chooser/AppleShare/A5D
  LBES/Pharm-NT3/
• Pharm Common/User Education/PowerPoint
• PC - Network Neighborhood\\pharm-nt3\pharm
  common\
• User Education\PowerPoint

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Applying a PowerPoint presentation as a template

• Create the presentation exactly the way you want
  it with all the formatting and objects
• Next, choose File ? Save As.
• In the Save As dialog box, choose Presentation
  Template

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How to make changes tothe slide template
View/Master/Slide Master

• Click on the yellow horizontal line below
• Move the mouse over the line until the cursor
  turns into a double arrow
• Click and drag on the edit points (to maintain a
  perfectly straight line, hold down the shift key
  before clicking the mouse)

Crump Institute for Molecular Imaging
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Adding clip-art

• In Slide view, display the slide where you want
  to add the clip-art
• Choose Insert ? Picture, and then choose Clip Art
• Click the desired image
• Click the Insert button
• to place the clip-art in
• the slide

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Moving and resizing clip-art

• After the clip-art appears in the slide, you can
  click it to select it. Then hold down the mouse
  button and drag it to the location you want
• You can resize clip-art by clicking one of the
  sizing handles and dragging to the desired size

NOTE To maintain the images proportions, press
the Shift key while you click and drag one of
the corner handles.
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Building your own presentation

• Topic
• Choose a design that best fits your topic
• Use Slide Master to set the overall appearance
  and layout
• Create a bulleted list and select a color for the
  bullets
• Add clip-art
• Present your Slide Show!

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Coming soon..PowerPoint - Advanced Features

• Enhancing a Presentation
• Working with Objects
• Working with Charts
• PowerPoint and the Web

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