Checking the Work Rights of a Prospective Employee

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Checking the Work Rights of a Prospective Employee
NESA Conference July 2005
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Contents

• Why you should check work rights
• What is EVO?
• How to register as an EVO user
• How to use EVO
• Where to get help

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Why Check Work Rights?

• It makes good business sense to refer only people
  who are allowed to work
• Illegal workers are breaking the law
• It is disruptive to a business for employees to
  be removed suddenly

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What is EVO?

• Entitlement Verification Online
• Internet application
• Allows you to view the work entitlements of a
  visa holder
• Visa holders can view details of their own visa

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Why use EVO to check work rights?

• Visa labels gradually disappearing for many
  visas, e.g.
• Working holiday maker (417)
• Short stay visitor (676)
• Student (570-576)
• EVO gives current visa status information

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Typical Users

• Employer/labour supplier for work entitlements of
  prospective employee
• Licensing Authority for work and residence
  entitlements of a prospective licensee
• Educational institution for study entitlements of
  an enrolling student
• Visa holder for own visa details

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Advantages

• Fast
• Seconds instead of 24 hours
• Can check while prospective employee waits
• Always available
• 24 hours a day, 7days a week
• No need to request DIMIA to search for you
• Record of your search is kept in DIMIA database
• No need for you to keep records

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How to register

• Register online to get a user ID and password
• To register for EVO, go to www.immi.gov.au/e_visa/
  evo.htm
• Website includes information about EVO categories
• Labour suppliers should register for the work
  entitlements category
• Registration process complete within half a day
• Can update your contact details online if they
  change

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Registration steps

• You enter your organisations details on the EVO
  registration web page
• You specify a secret question and answer
• A DIMIA officer checks the request and enters
  details in DIMIAs computer system
• System automatically sends you an e-mail
  informing you that your account is ready
• You use the URL link in the email message to
  complete your registration
• System will ask you your secret question
• When you answer correctly, the system gives you a
  logon ID and you select a password

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Online Registration Form TopIncludes online
help information
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You receive email confirmation
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You answer your secret question
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You receive your Logon ID and nominate a password
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EVO Account

• Logon ID and password
• You choose your own password
• Password expires after 28 days
• Easier to change it each 3 weeks
• Account expires if inactive for 90 days
• Request to activate again or re-register
• Forgotten your EVO password?
• Phone [phone] (DIMIA work rights information
  line)

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Immigration home pagehttp//www.immi.gov.au/
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Select EVO
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EVO Services

• Register

• Enter

• Change password

• Change contact details

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What you need to make a query

• Ask the visa holder for their consent
• You need the visa holders passport
• You need to ensure the passport photo matches the
  visa holder

• From the passport
• Name family name, given name
• Date of birth
• Passport number
• Country of issue of passport

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Making a query

• General Information page tells you
• General EVO information
• Need to check identity against passport photo
• Not for Australian citizens
• Click on Query Now button
• Terms and Conditions page
• Agree to the TCs
• Log in user ID and password

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The EVO query page
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Result limited work
Plain English wording of visa conditions
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Result unlimited work
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Result no work
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Error Messages

• System cant uniquely identify the visa
• System displays an error and suggests you call
  the DIMIA work rights line (1800 040 070)
• Irregularity in visa holders record
• System requests you to ask the visa holder to
  visit a DIMIA office
• System is unavailable
• System tells you EVO is unavailable and to try
  again later

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What do I do if an error occurs?

• Occasionally
• EVO cant uniquely identify the visa holder whose
  information you entered or
• The visa holder disputes the result
• You can request details of a visa holders work
  conditions via a fax
• For the fax-back form, see the online help
  http//www.immi.gov.au/employers/authority.pdf
• Result normally in 24 hours

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EVO Online Help
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Further Resources

• See the Australian Immigration Guide on Work
  Rights
• http//www.immi.gov.au/employers/guide-work-rights
  /index.htm or
• DIMIA home page ? Info for employers ? Guide on
  work rights
• Contains information on how to check
• Citizenship
• Permanent residence
• Visa labels

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Any questions or problems?

• Phone the Work Rights Information Line
• 1800 040 070 (freecall)
• Refer to the Online Help
• EVO Web Page
• http//www.immi.gov.au/e_visa/evo.htm