Promotion and Tenure

1
Promotion and Tenure

• San Antonio College

2
3 PROCESSES

• I. TENURE
• II. PROMOTION in professional rank
• Instructor
• Assistant Professor
• Associate Professor
• (Full) Professor
• III. CLASS CHANGE

3
CALENDAR

• Each of three processes follows a separate
  calendar
• Deadlines (published by EVP office each
  July/August approximate deadlines are listed in
  this presentation)
• Initiating the process
• Submitting appropriate materials
• Approvals at various levels

4
CRITERIA for Changes

• Tenure and Promotion are dependent upon
  evaluations of professional performance that
  occur throughout the academic year (see next
  slide)
• Class Change requires additional hours of
  (pre-approved) graduate coursework

5
EVALUATIONS

• Student Surveys.
• For all classes each semester for the first 2
  years for 50 of all classes in years 3 6 (and
  beyond)
• Classroom Observations.
• At least 1 observation by Chair in the fall
  semester until tenure is conferred
• For non-teaching faculty, supervisors conduct at
  least 1 on-the-job observation in the fall
  semester
• Peer Evaluations.
• Performed in years 2 6, in the spring semester
• 3-Year Growth Plans (completed every 3 years).
• Self-Evaluation, which leads to Chair Evaluation.
• Done annually, at the end of the spring semester
• Candidates Should Keep
  Signed Copies of All of the Above
• - Tenured faculty are to have at least 1
  classroom observation by the Chair during the
  fall semester every 2 years, unless the Chair
  would like to have them occur more frequently.
  If tenured faculty are applying for promotion,
  they should be sure to arrange for a classroom
  observation during the year of application.

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Other Documentation to Include in Dossier for
Promotion/Tenure

• Documentation of department specific activities
  / requirements
• These requirements for promotion /tenure should
  be provided to candidates in a formal document
  during their 1st year of service.
• Sample syllabi, assignments, final exams
• Sample projects contributing to candidates
  professional development and the growth of the
  department
• Description or documentation of
• Curriculum development projects
• Instructional improvement projects
• Instructional innovation / Distance education
  projects
• Advising activities
• Service to the discipline, department, college,
  district and community
• Professional Growth (attendance and presentations
  at conferences and workshops, grant applications,
  membership in professional organizations,
  certifications, any department / discipline
  specific professional growth activities)

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I. TENURE

• Process begins during candidates 6th full-time
  year
• Mid-Sept. Letter to President requesting
  consideration of tenure for next academic year
• Early Oct. Dept. Chair conducts election of
  promotion / tenure committee
• Late Oct. Dossier of evaluation materials to
  committee
• Spring Dossier to Chair, Dean, and EVP
• End of June Tenure recommendation to Chancellor
• --------------------------------------------------
  --------------------
• - 9 months of FT service in a TT position
  during a fiscal year constitutes one year of
  service
• - At least 3 FT faculty members chair and
  applicants for tenure/promotion that academic
  year may not serve for small depts., members may
  be recruited from faculty of other depts. if
  mutually acceptable to chair and dept. faculty.
  Non-tenured faculty should not sit on tenure
  committees.

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6th Year Tenure Dossier

• Tenure Checklist. Verified by Faculty Member
  prior to submitting dossier.
• Candidate Summary. Prepared by Dept. secretary.
• Chair/Dean Recommendation. Prepared by Chair and
  endorsed by Dean.
• Committee Recommendation. Prepared by Committee
  and endorsed by Chair.
• Memo from Committee. Written notification from
  committee to candidate.
• Memo from Candidate. Written notification from
  candidate for candidacy.
• Candidates Current Resume.
• Course Evaluation. Prepared by ACCD HR. Get
  official copy with authenticating initials.
• Prior Experience Credit. Source ACCD HR. Get
  official copy with authenticating initials.
• 3-Year Growth Plan(s). Prepared by candidate,
  endorsed by college administration.
• Official Transcripts. Get official copy with
  authenticating initials from ACCD HR and indicate
  directly on authenticated copy Original on
  file at HRS, and endorse with your initials
  directly on the copy of each transcript next to
  the annotation.
• Performance Evaluations. Student surveys,
  classroom observations, peer reviews,
  self-evaluations, chair evaluations.
• Other (as applicable per discipline).

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Non-Granting of Tenure

• Candidates who do not apply for tenure in the 6th
  year may be denied tenure through a memorandum
  stating such by the Chair.
• If tenure is not granted, candidates are allowed
  1 additional year of employment prior to
  termination.
• If tenure is denied, candidates may appeal this
  decision (see later slide).

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II. PROMOTION in professional rank

• Not granted automatically
• Awarded only to tenured faculty or those making
  satisfactory progress toward tenure
• INSTRUCTOR
• ASSISTANT PROFESSOR
• ASSOCIATE PROFESSOR
• PROFESSOR

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Calendar for Promotion

• The earliest year this process may start is
  during the final year of service required in
  current rank to be eligible for promotion.
• Late Sept. Letter to Chair requesting promotion
• Early Oct. Dept. Chair conducts election of
  promotion / tenure committee
• Late Oct. Promotion dossier to committee
• Early Dec. Dossier to Chair
• Mid-Dec. Dossier to Dean
• Early Spring Dossier to EVP, President
• Late March Promotion recommendation to
  Chancellor
• --------------------------------------------------
  --------------------
• - 9 months of FT service in a TT position
  during a fiscal year constitutes one year of
  service
• - At least 3 members chair and applicants for
  tenure/promotion that academic year may not
  serve for small depts., members may be recruited
  from faculty of other depts. if mutually
  acceptable to chair and dept. faculty.

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Eligibility

• Assistant Professor
• At least 3 years FT as an Instructor
• Class III on the Salary Schedule
• AS Masters 12
• PTE Masters
• Associate Professor
• At least 4 years FT as an Assistant Professor
• Class IV on the Salary Schedule
• AS Masters 24
• PTE Masters 12
• Professor
• At least 5 years FT as an Associate Professor
• Class V on the Salary Schedule
• AS Masters 36
• PTE Masters 24

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Criteria for Evaluating Faculty for Promotion

• Quality of teaching
• For librarians and counselors, quality of
  professional activity
• Service
• Professional growth and development

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Promotion Dossier

• Promotion Checklist. Verified by Faculty Member
  prior to submitting dossier.
• Candidate Summary. Prepared by Dept. secretary.
• Chair/Dean Recommendation. Prepared by Chair and
  endorsed by Dean.
• Committee Recommendation. Prepared by Committee
  and endorsed by Chair.
• Memo from Committee. Written notification from
  committee to candidate.
• Memo from Candidate. Written notification from
  candidate for candidacy.
• Candidates Current Resume.
• Course Evaluation. Prepared by ACCD HR. Get
  official copy with authenticating initials.
• 3-Year Growth Plan(s). Prepared by candidate,
  endorsed by college administration.
• Official Transcripts. Get official copy with
  authenticating initials from ACCD HR and indicate
  directly on authenticated copy Original on
  file at HRS, and endorse with your initials
  directly on the copy of each transcript next to
  the annotation.
• Performance Evaluations. Student surveys,
  classroom observations, peer reviews,
  self-evaluations, chair evaluations.
• Other (as applicable per discipline).
• ______________________
• - In the event that promotion is sought
  following the awarding of tenure or a lower level
  of promotion, the performance evaluation
  materials should consist of all evaluation
  documents since the time of the last promotion
  (including tenure). An explanatory note at the
  front of the dossier should be provided, to read
  Full dossier from prior promotion / tenure
  process (resulting in promotion from ____ to ____
  effective ___ / the awarding of tenure effective
  ____) is on file in the department office,
  available for review if deemed necessary.

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Appeal of Promotion/Tenure Denials

• PROMOTION. A faculty member who made application
  and was denied promotion may submit an appeal to
  the college Promotion Appeals Committee.
• Deadline 21 calendar days following the Board
  meeting at which promotions were approved.
• Appeals to be submitted in writing to the Chair
  of this committee.
• TENURE. Termination of tenured faculty may be
  appealed.
• Deadline 10 business days of receiving the
  statement of reasons for termination.
• Request to be made in writing to the District
  Director of HR

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III. CLASS CHANGE

• Moving from left to right on the salary schedule
• I to VII
• Each class reflects 12 additional hours of
  appropriate graduate coursework
• Unless candidates already have the required
  number of graduate hours for a promotion in rank,
  those promotions will require a class change
  (either before those promotion applications or at
  the same time)

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Faculty Salary Schedule

• ALAMO COMMUNITY COLLEGE DISTRICT
• FY 2008 -2009
• CLASS
• LEVEL I BA II MA III MA 12 IV MA 24 V MA
  36 VI MA 48 VII PhD
• A 34,362 37,998 39,060 40,140 41,220 42,282
  44,424
• B 35,730 39,510 40,626 41,742 42,858 43,956
  46,188
• C 36,522 40,374 41,526 42,660 43,794 44,928
  47,196
• D 37,224 41,166 42,318 43,488 44,658 45,810
  48,132
• E 37,890 42,048 43,272 44,514 45,738 46,980
  49,428
• F 38,538 42,930 44,226 45,522 46,836 48,132
  50,742
• G 39,204 43,794 45,180 46,548 47,916 49,284
  52,038
• H 39,870 44,676 46,116 47,556 49,014 50,454
  53,334
• I 40,536 45,540 47,070 48,582 50,094 51,606
  54,648
• J 41,202 46,422 48,006 49,590 51,174 52,758
  55,944
• K 41,850 47,304 48,960 50,616 52,272 53,928
  57,240
• L 42,516 48,168 49,896 51,624 53,370 55,098
  58,554 .
• RANK

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Calendar for Class Change

• Early April Make request for Professional
  Classification (PC) Change for next academic year
  to Department Chair
• Late April Chair gives recommendation and
  documentation to Dean
• Early May Dean gives recommendation and
  documentation to EVP
• Mid-May EVP gives recommendation of PC change
  to President

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Course Approval

• Candidate completes Course Approval Form prior to
  taking courses, with course descriptions
  attached. Signatures required from candidate,
  chair, dean and EVP.
• Candidate requests post-approval from EVP after
  taking courses by providing that office with new
  course transcript.
• At least 50 of those courses per every 12 hours
  of additional coursework must be in field the
  other portion can be education courses
• Continuing Education Units (CEUs) may be used
  toward promotion, depending upon the content of
  the CEUs (field or education). 96 clock hours
  9.6 CEUs 3 credit hours.

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RESOURCES

• ACCD Board Policy Manual Online
• http//www.tasb.org/policy/pol/private/015501/
• AS, PTE Dean Website click Faculty Forms
• EVP Office x2357 (old) x60953 (new)