Sacramento City College

1
Review - Windows Operating System

• Sacramento City College
• Engineering Design Technology

2
Windows Explorer

• Windows uses a directory tree structure for
  file storage.
• The directory tree is a graphical
  representation of the directory structure.
• Shows Files.
• Shows Folders.

3
Windows Explorer

• The Windows Explorer screen is divided in half
  with a vertical split bar.
• The left side is called the All Folders window.
• The right side is called the Contents window.
• The top drop-down box is called the Drives
  window.

4
Windows Explorer
Directory Tree
5
Windows Explorer
D\ is selected on left. This side is
Contents of D\ Contents of D\ is
displayed in this window side.
6
Windows Explorer
The split bar can be dragged to change the size
of the window.
7
The split bar can be dragged to change the size
of the window.
8
(No Transcript)
9
Windows Explorer

• The left half of the window displays the
  directory tree.
• The right half lists the contents of the
  currently selected folder.

10
Windows Explorer

• The right side of the window lists the contents
  of the currently selected folder.
• Each folder looks like a folder.
• A file icon appears next to files.

11
File Folders
12
File Icons
13
Windows Explorer

• The Tab key moves between the Explorer windows.

14
Windows Explorer

• Different icons are used to represent different
  types of files.
• BAT - batch file
• EXE - executable or program file
• DOC - MS Word wordprocessing file.
• WRI - MS Write wordprocessing file.
• TXT - text file.
• XLW - MS Excel worksheet file.

15
Windows Explorer

• Windows uses the file extension to determine
  which application the file belongs.
• Microsoft Word files .DOC
• Microsoft Excel files .XLS
• AutoCAD files .DWG
• Plain text files .TXT

16
Windows File Naming Rules

• A file name can contain up to 255 characters,
  including spaces.
• It cannot contain the following characters
• \ /
• ?
• "
• lt gt

17
Windows Explorer

• A folder must first be selected before you can
  work with it.
• To select a folder, place the cursor over the
  folder and left-click to select it.

18
Windows Explorer

• A group of multiple folders or files can be
  selected by
• Left-clicking the first file.
• Hold the Shift key down
• Left-click the last desired file in the list.
• All files from the first to the last will be
  selected.

19
Windows Explorer

• Drive icons represent each of the drives on the
  computer.
• A
• C
• D
• E
• Drive icons can be seen by clicking My Computer.

20
Windows Explorer

• Pull-down menus are located across the top of the
  screen.
• The Explorer window (like most windows) can be
• Moved
• Resized
• Closed
• Reduced (minimized) to the Taskbar.

21
Windows Explorer

• Listing Folders and Files
• Folder and device icons may be preceded by a
  small or -.
• The indicates the folder contains additional
  folders or subfolders
• Picking the expands the tree to display the
  next level down.
• Picking the - collapses the tree.

22
File Folders NOT Expanded
23
File Folders Expanded
24
Windows Explorer

• Folders in the All Folders pane can be opened
  with a single pick on the icon.
• The folder contents are displayed in the contents
  pane.
• Folders in the Contents pane must be
  double-clicked to open.
• The folder is automatically closed when a new one
  is selected and opened.

25
Windows Explorer

• The contents of a folder can be viewed in several
  different ways.
• Large Icons
• Small Icons
• List
• Details

26
Windows Explorer

• Large Icons
• Displays each folder or file in a large format
  with the file name below it.

27
Large Icons
28
Windows Explorer

• Small Icons
• Displays each folder or file in a small format
  with the file name to the right side

29
Small Icons
30
Windows Explorer

• List
• Displays a small icon list of file names that
  fill the height of the list box with multiple
  columns.
• Files that do not fit in the box are listed in
  additional columns to the right.
• Use the horizontal scroll bar to view files at
  the right.

31
List of files
32
Windows Explorer

• Details
• Displays columns of
• file name
• size
• type
• last date

33
Detailed List of Files
34
Windows Explorer

• Icons/files can be arranged several different
  ways.
• By Name
• By Size
• By Type
• By Date

35
Windows Explorer

• By Name
• Displays files alphabetically.
• By Size
• Displays files by size from the smallest to the
  largest.

36
Windows Explorer

• By Type
• Displays files by file type. Folders are always
  displayed first, then files are listed
  alphabetically.
• By Date
• Displays icons by date last modified, most recent
  first.

37
Windows Explorer

• The Auto Arrange option will cause the files to
  be automatically arranged.
• The Auto Arrange is the default.
• Icons are automatically arranged in rows and
  columns.
• Select this option from the View Arrange
  Icons menu.
• A check mark means this option is active.

38
Windows Explorer

• To work with a file, double-click it to open it.
• The application it is associated with is started.
• The file is loaded.
• AutoCAD files have a .dwg file extension.
• Double-clicking files with a .dwg file will
  start AutoCAD.
• The file will be loaded.

39
Windows Explorer

• To select one file
• Pick the file.
• To select a group of files
• Pick the first one.
• Hold the Shift key down.
• Pick the last file desired in the list.
• All files in between are selected.

40
Windows Explorer

• To select a scattered group of files
• Pick the first one.
• Hold the Ctrl key down.
• Pick all files desired in the list.
• To deselect a file
• Hold the Ctrl and the Shift key down and pick
  the file.

41
Windows Explorer

• To select all files at once
• Select Edit Select All.
• The shortcut is Ctrl-A.

42
Select All
43
Windows Explorer

• Files can also be selected by drawing a window
  around the files.
• Start to the right of the file name.
• Drag-click over the top of the files to select
  them.
• Files can be de-selected by holding down the
  Ctrl key and clicking on the file.

44
Drawing a window or lasso around desired files
45
Keep Windows Explorer Open

• It is a good idea to keep a copy of Windows
  Explorer open at all times on your desktop.
• This allows you to quickly rename, copy, delete
  and move files and folders.

46
Copying Files
47
Copying Files

• Open the folder where the file you wish to copy
  is located.
• Pick the file to be copied
• 1. Select the Copy button on toolbar
• or
• 2. Select Copy from the Edit pull-down
• or
• 3. Press Ctrl C
• or
• 4. Right-click and select Copy from the shortcut
  menu.
• The file will be copied to the Clipboard.

48
Copying Files

• Next, open the folder or drive you wish to copy
  to.
• 1. Select the Paste button on toolbar
• 2. Pick the Paste button from the Edit
  pull-down menu.
• Or
• 3. Press CtrlV
• or
• 4. Right-click and select Paste from the shortcut
  menu.

49
Copying vs Moving Files

• The file can also be copied by dragging it to any
  other drive except the drive where it is located.
• If the file is dragged to any other folder on the
  same drive, it is moved, not copied.

50
Moving Files

• Moving files is similar to Copy except that the
  Cut option is used instead of Copy.

51
Moving Files

• Open the folder you wish to move an item from.
• Pick the file to be moved by
• 1. Picking the Cut button on toolbar.
• or
• 2. Selecting Cut from the Edit pull-down menu
• or
• 3. Pressing Ctrl X
• or
• 4. Right clicking and selecting Cut from the
  shortcut menu.

52
Moving Files

• Open the folder or drive you wish to move the
  item to.
• 1. Picking the Paste button on toolbar.
• 1. Pick the Paste button from the Edit pull-down
  menu.
• or
• 2. Press Ctrl V
• or
• 3. Right-click and select Paste from the shortcut
  menu

53
Renaming Files

• Method 1
• 1. Select a folder or file
• 2. Pick Rename from the File pull-down menu
• 3. Right-click and select Rename from the
  Shortcut menu.
• 4. Type the new name
• Include the three-letter file extension
• 5. Press Enter or click anywhere on the screen
• The file is renamed.

54
Renaming Files

• Method 2
• 1. Pick the file or folder to select it.
• 2. Pick it again and a blinking cursor appears at
  the end of the name.
• 3. Type the new name and press Enter or pick
  anywhere on the screen.

55
Creating a New Folder

• To create a new folder.
• Right-click.
• Select New.
• Select Folder.
• Type a name for the new folder.

56
(No Transcript)
57
Formatting Diskettes
58
Formatting Diskettes

• 3-1/2 floppy disks
• Capacity 1.44 megabytes, high density.
• Dust, heat, cold, magnets, cigarette smoke, and
  coffee do great damage to diskettes.
• Placing diskettes near any electrical or magnetic
  device can ruin your files!.
• Ringing telephone
• Digitizer tablet.
• Static electricity.

59
Formatting Diskettes

• 3-1/2 floppy disks
• Files can be easily overwritten or erased.
• The write-protect tab can be used to protect the
  data from accidental erasure.
• The tab is a small sliding tab located on the
  bottom side of the diskette.

60
Formatting Diskettes

• The diskette is writeable only when the tab is
  covering the window.
• Think - something is there to write on.

61
Formatting Diskettes

• When the write-protect tab is on, you cannot
• Format
• Save files to the diskette
• Copy files to the diskette.
• Windows Explorer will give a warning message when
  the diskette is write-protected.

62
Formatting Diskettes

• To format a diskette
• Start Explorer by one of two methods
• 1. Press Windows E
• 2. Select Explore by right-clicking the Windows
  Start button.
• After Explorer is running.
• 1. Click on Drive C.
• 2. Right - click on Drive A.
• 3. Select Format.

63
Formatting Diskettes

• Please note that if the contents of a drive is
  displayed in Explorer, Windows will not format
  that drive.
• An error message will be generated.
• To format the disk, close any windows that are
  displaying the contents of the drive.

64
(No Transcript)
65
(No Transcript)
66
(No Transcript)
67
Windows DragDrop Operations
68
Drag and Drop

• Files and folders can be moved, copied, and
  deleted by dragging and dropping them.
• When you drag an file or folder to a new location
  on the same disk drive, the times are moved to
  the new location.
• Dragging an item to a different disk drive
  creates a copy on the second disk drive.

69
Drag and Drop

• By dragging items with the RIGHT mouse button,
  the default operation can be chosen or
  bypassed.
• A secondary menu appears with the following
  options
• Move here.
• Copy here.
• Create shortcut(s) here.
• Cancel.

70
(No Transcript)
71
Saving Your Work

• To save a drawing,
• Select File, Save from the pull-down menus.

72
(No Transcript)
73
Saving Your Work - New File

• To save your work as a new file,
• Select File, Save As
• The existing file name will be displayed.
• Type in a new file name.
• Select the appropriate directory, from the Drop
  Down Box.

74
(No Transcript)
75
(No Transcript)
76
Using Find File
77
Using Find File

• Often, a user needs to locate a certain file.
• Windows has a Find File feature in Explorer
• Files can be located by
• any part of the file name.
• date saved or modified.
• text contained in the file.

78
Using Find File

• To use Find File
• 1. Start Windows Explorer
• Remember there are several ways to start Windows
  Explorer.
• 2. Hit the F3 key while in Explorer.

79
(No Transcript)
80
(No Transcript)
81
(No Transcript)
82
(No Transcript)
83
Locating Files

• To locate a file by any part of the file name.
• Type a part of the file name in the Named input
  box.
• Select where you wish to look for the file under
  Look In

84
Locating Files

• Click Find Now

85
(No Transcript)
86
Locating Files

• Explorer will show you a list of files that match
  the text string you typed.

87
Locating Files

• You can further refine your search by clicking on
  the Tab marked Date Modified.

88
Locating Files

• You can restrict the time period for the file
  search by using
• between Date 1 and Date 2
• during the previous xx months
• during the previous xx days

89
In-Class Assignments
90
In-Class Assignment 1

• Format Disk A
• Demonstrate to instructor that disk has been
  formatted.

91
In-Class Assignment 2

• Load an AutoCAD file from Explorer.
• 1. Start AutoCAD 2000.
• 2. Open file located in
• E\program files\acad2000\sample\1st floor
  architectural.dwg
• 3. Demonstrate to Instructor that you have opened
  file.

92
In-Class Assignment 3

• Save a copy of a loaded AutoCAD file to drive A
• 1. Open file located at
• E\program files\acad2000\sample\1st floor
  architectural.dwg
• 2. Save file to disk A
• 3. Demonstrate to Instructor that file is on disk
  A.
• Display the contents of Drive A in Explorer.

93
5 Minute Assessments
94
5 Minute Assessment - Find File
95
5 Minute Assessment - Find File

• 1. How do you start Find File?

96
5 Minute Assessment - Find File

• 2. What is the capability of Find File?

97
5 Minute Assessment - Find File

• 3. Can files be opened directly from Find File?
• If so, how?
• If not, why not?

98
5 Minute Assessment - Find File

• 4. To find all files on drive E that contain
  the words acr in the file name, what would you
  type?

99
5 Minute Assessment - Find File

• 5. What does . mean in Find File?

100
5 Minute Assessment - Find File

• 6. To find all AutoCAD files located on drive E
  using Find File, what would you type in the
  named box?

101
5 Minute Assessment - Find File

• 7. To find all MS Word documents created on the
  computer in the last month, what sequence of
  commands would you execute in Find File?

102
5 Minute Assessment - Find File

• 8. Files located by Find File cannot be moved or
  copied to other windows (true/false)?

103
5 Minute Assessment - Windows Explorer
104
5 Minute Assessment - Windows Explorer

• 1. Name three components of the Windows Graphical
  User Interface.

105
5 Minute Assessment - Windows Explorer

• 2. True/False. Microsoft Windows versions
  operate completely different.

106
5 Minute Assessment - Windows Explorer

• 3. The Windows Explorer program can be opened by
  several methods. Name two.

107
5 Minute Assessment - Windows Explorer

• 4. Joe is trying to format a diskette in drive A
  but he keeps getting the message
• Windows NT cannot format this drive. Quit any
  disk utilities or other programs that are using
  this drive, and make sure that no window is
  displaying the contents of the drive. Then try
  formatting again.
• What is Joe doing wrong?

108
5 Minute Assessment - Windows Explorer

• 5. Name two ways to format a diskette in Drive A.

109
5 Minute Assessment - AutoCAD Review
110
5 Minute Assessment - AutoCAD Review

• 1. Describe the function of a scroll bar in
  Windows.
• A. How do you page down using the scroll bar?
• B. How do you page up using the scroll bar?
• C. How do you move line down using the scroll
  bar?
• D. How do you move line up using the scroll bar?

111
5 Minute Assessment - AutoCAD Review

• 2. Name two ways to start AutoCAD.

112
5 Minute Assessment - AutoCAD Review

• 3. Name two ways to close AutoCAD.

113
5 Minute Assessment - AutoCAD Review

• 4. Sue likes to draw using the grid. What
  function key should she press to cause the grid
  to be displayed?

114
5 Minute Assessment - AutoCAD Review

• 5. To cause the cursor to snap to the grid
  points, what function key should be used?

115
5 Minute Assessment - AutoCAD Review

• 6. To save an existing AutoCAD drawing that is
  open to a new drawing file, what command sequence
  should be used?

116
5 Minute Assessment - AutoCAD Review

• 7. What two things should you always do when
  leaving the SCC CADD lab?

117
5 Minute Assessment - AutoCAD Review

• 8. What should you always do when coming to the
  SCC CADD lab?

118
5 Minute Assessment - AutoCAD Review

• 9. Function Keys
• F1 -
• F2 -
• F3 -
• F4 -
• F5 -

119
5 Minute Assessment - AutoCAD Review

• 9. Function Keys
• F6 -
• F7 -
• F8 -
• F9 -
• F10 -
• F11 -

120
5 Minute Assessment - AutoCAD Review

• 10. Will AutoCAD allow more than one drawing file
  to be open at once?

121
5 Minute Assessment - AutoCAD Review

• 11. How do you switch between multiple open
  drawing files in AutoCAD?