Endnote

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Endnote

• Create your own desktop database and cite while
  you write

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Presented byBarbara Shearer, Nadine Dexter
and Suzanne NagyWhere Computer LabTime and
Date We will find a time when all who want to
attend have open time on your calendars.
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Are you interested in learning more about Endnote?

• Do you write a lot of papers and want a
  time-saving way to manage your references?
• Do you want to quickly format your references
  when you write an article?
• Do you enjoy finding new and creative ways to
  save references for easy access?
• If so, this class is for you.

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Agenda

• Overview of Endnote and similar products
• Navigating Endnote
• Create a new Endnote Library and type in
  references
• Conduct search on Web of Science and OVIDs
  Medline
• Download these references into your new Endnote
  Library
• Conduct search live on PubMed
• Display references in your Endnote Library for
  preview
• Find and eliminate duplicates
• Insert images and pdf links into Endnote
  references
• Search your Library
• Overview of import and export formats
• Cite while you write

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After this class, you will be able to

• Create your own Endnote Library
• Download from select services (Web of Science and
  MEDLINE in OVID) into Endnote
• Link pdfs and image files to your Endnote
  references
• Cite while you write papers using Microsoft Word
• Understand capabilities of bibliographic
  management programs for immediate use and later
  troubleshooting

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Similar programs

• RefWorks (libraries located on the RefWorks
  server)
• ProCite
• Reference Manager
• Papyrus
• Other?

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Common Features of Endnote

• Saves references in standard and customized
  formats for import and export functions
• Libraries of references may be created via
  keyboard or rapidly via online searches (OVID,
  Web of Science, PubMed)
• Can sort references
• Offers ability to search your database
• Provides way to cite while you write for
  standard and customized lists of references
• Provides way to share Endnote libraries
• Can print your own bibliography

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Navigating Endnote

• Open Endnote and click Examples folder
• Select sample library Paleo.enl
• Change screen display options
• Sort references
• Search for earthquake
• Select JAMA format as the output style
• Export as txt file

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Create or Open Library

• Create new
• File Menu
• New
• Name it
• Pick a folder
• Open
• Should pop up

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Create Endnote Library
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Add Citations to Library

• Two Choices
• Type them in
• Book chapters
• Websites
• Journal articles
• Let Endnote grab from PubMed, PsychLit, OVID,
  etc.
• Journal articles

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Type in Citation

• In Endnote
• References Menu
• Select New
• Pick reference type
• Type in fields
• Close the window

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Practice Type in this reference

• Author Joseph Jones
• Title Rural medicine in Florida
• Source Florida rural medicine journal
• Volume 2
• Number 3
• Year 2003
• Add brief abstract and keywords
• Insert image from Examples folder
• Insert link to pdf on desktop

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Search directly from PubMed

• The link in the Endnote reference that comes from
  PubMed does not take you back to the FSU view
  that contains links to FSU full journals
• The format for importing a saved file from PubMed
  creates an error message
• The search engine from Endnote to PubMed is very
  basic
• Bottom line Since we have Medline in OVID and
  it works perfectly, use Medline in OVID to create
  your Endnote libraries.

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Capture References

• Endnote File Menu
• Choose Connect
• Pick a source
• MEDLINE -gt Pubmed at NLM
• If OVID, ignore userID and PW, hit OK

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Perform Search

• If article known
• Use Author and Title
• Perform Search
• Pick article
• Copy Reference to...
• Your Library

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Web of Science search and export
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OVID -- Select format for Endnote import
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OVID -- Save as file for later import into Endnote
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OVID -- Direct Export into Endnote
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Links to pdf and to WOS
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Merging all references

• If you have a choice due to overlap between Web
  of Science and Medline, choose the Web of Science
  reference for links back to WOS.
• You can use one of the custom fields to add a
  keyword to all your references for a search one
  use is to mark all WOS refs.
• Search for duplicates and delete the duplicate
  records.
• Endnote libraries can be sent via e-mail and
  shared with other Endnote users.

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Import and Export Formats

• There are many of each that have been
  pre-formulated.
• You may edit any of these.
• You may copy one and create a new format.
• You may create a format from scratch (but resist
  the temptation).

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Printing your basic bibliography

• Open your Endnote Library
• Search it for the references you want to put into
  your bibliography (or take all of them if you
  wish via select all command)
• Create or select an output format
• Export to .txt file
• Open in Word

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Use Endnote in Word

• Create an Endnote Library
• Add all cited articles, books, websites, etc. to
  library
• Set the Format to APA
• As you type, insert citation
• Pick reference from library
• Endnote creates the bibliography

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Cite while you write

• Open your Word document
• Go to Tools and Select Endnote
• Select the Output format that you want to use for
  your publication or paper
• Select your Endnote Library and specific
  reference
• Select Cite while you write under tools and
  insert reference.

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Start Endnotes in Word
Endnote Tool Bar under View Toolbars
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Select reference from your library

• Cursor on spot
• In Endnotes
• With Library open
• Select reference
• Cite While You Write menu
• Insert Selected Citation
• Citation and reference appear

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Format Citations to APA

• Cite While You Write Menu
• Format Bibliography
• Pick APA Published format
• If not listed
• File Menu
• Output Styles
• Open Styles Manager
• Check APA Published

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Review

• Basic features of Endnote (bibliographic/reprint
  management programs)
• Specific concerns when creating databases at FSU
  (note version of program, note PubMed import
  filter is buggy)
• Ask for help there are many features we dont
  use or havent explored yes, but we will call ISI
  for answers